The University of Montana Police Department (UMPD) invites applications for a Police and Clery Support Specialist (Administrative Associate II) to perform routine administrative and clerical work. This position is responsible for greeting customers, answering phones, maintaining electronic and paper logs/records, data entry, completing routine forms, and providing information to internal and external customers.
This position is responsible for making sure that processes have been followed. This position will work collaboratively with various offices at the university to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations. Work tends to be recurring, cyclical, and task-oriented. This position has limited choices for problem resolution, follows strict guidelines, Federal and State laws, rules, policies, and procedures, and generally must seek assistance or approval to deviate from these.
Duties are performed in an office setting center where hazards and discomforts are modifiable and controllable. Code and input case and incident reports and records into department software programs and spreadsheets to maintain accurate and current records of criminal activities; prepare reports for monthly reporting to the State of Montana and the Federal Bureau of Investigations; disseminate a variety of records and reports for law enforcement officers, University Departments, other authorized personnel and agencies. Classifies crime statistics according to the Clery Act guidelines. Assists in maintaining daily crime and fire logs by receiving reports daily; maintains an audit trail of crimes to be reported in the annual crime statistics and related documentation. Gathers crime and disciplinary referral data from various internal and external sources, such as the Office of Student Success, local law enforcement agencies, and the state police.
Performs other job-related duties as assigned.
This position may supervise student employees or student interns; consulting with his/her supervisor to make decisions about the student's employment relationship, job performance, and daily tasks.
This position requires incumbent to develop a working knowledge of basic functions of department and roles of UMPD personnel; develop a working knowledge of the confidentiality requirements of police records and information; develop a working knowledge of law enforcement record-keeping and communications principles, methods, techniques, and practices;
develop a working knowledge of related regulations, standards, and guidelines; develop a working knowledge of and skill in preparing reports documenting the facts and actions regarding criminal and civil law enforcement incidents; develop a working knowledge of the University of Montana; develop a working knowledge of basic supervisory skills; and develop a working knowledge of the Police Records Management System for data viewing, collection, and entry.
- Demonstrated skill in customer service, listening and verbal communications.
- Ability to answer telephone, route calls, and take messages.
- Ability to understand and follow specific instructions or multi-step procedures, perform simple mathematical computations, and code or complete routine documents and forms.
- Advanced organization, coordination, and time-management skills.
- Basic computer skills in word processing and/or data entry.
- Basic knowledge of Excel, Word and PowerPoint programs
- Skill in the use of operating basic office equipment; such as copier, scanner, fax machine.
- Knowledge of basic office procedures and practices, grammar, and business English.
- Ability to maintain the confidentiality of records and information.
- Ability to create, compose, and edit detailed written materials.
- Skill in establishing and maintaining effective working relationships with University employees, other law enforcement agencies, criminal justice system staff, and citizens.
- High school diploma (or equivalency) in addition to two (2) years of professional experience in a related position with significant public contact on a frequent basis; or any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position.
- Knowledge of the coding system used to identify the various crimes and criminal activities in the University of Montana Police Department records system, and state and federal criminal records reporting systems.
- Knowledge of the policies, goals, and procedures of the University of Montana's Police Department.
- Knowledge of University Title IX reporting requirements.
- Basic Clery Act Training or experience complying with the requirements of the Clery Act.
- Skill in the use of the Police Department and University's specific computer programs.
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Position Title: Police and Clery Support Specialist (Administrative Associate II)
Position Number: new
Department: University of Montana Police Department
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary: $11.925/hr- _Current employee's rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan__, email the Compensation Department._
Union Affiliation: Montana Federation of Public Employees (MFPE)
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's PreferenceReasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
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**Priority Application Date:****Wednesday, October 23, 2019** by 11:59 PM (Mountain Time)
Complete applications received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below
A complete application Includes:
1. Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable.
2. Detailed Resume - listing education and describing work experience.
3. Professional References - names and contact information for three (3) professional references.
Tracking Code: 2412-254
Job Location: Missoula, Montana, United States
Position Type: Full-Time/Regular