Chief Administrative Officer
- Posted: January 02, 2023
Position Number: 100768
Title: Assistant to the Director
Functional Title: Chief Administrative Officer
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: VPSA-Res Facilities-Director's Office
Founded in 1856, University of Maryland, College Park is the state's flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID -19. As a prospective and/or a new employee at UMD , you will be required to comply with the University's vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
The Chief Administrative Officer ( CAO ) is a newly created role and will serve as a key member of the DRF leadership team. The CAO will lead two internal administrative units, Communications and Administrative Services, to ensure the department is operating to its full potential. Leadership responsibilities include developing and implementing a strategic plan, delivering strategic programs across the organization, assisting the leadership team with identifying and implementing programs and processes to achieve the highest standards for the efficient use of the financial and human resources in our charge, and facilitating change management for new programs. This position will play an instrumental role in transitioning the organization to becoming an exemplar accredited facilities services provider that is recognized for achieving operational excellence.
Other responsibilities needed for operational success include, departmental communications and marketing, cross-organizational strategic initiatives and internal administrative operations.
This position will serve as a strategic advisor to the Director, providing support on key projects and initiatives, and working collaboratively with executives and senior leaders across the organization, the Division of Student Affairs and the University on behalf of DRF .
Bachelor's degree in business, engineering, science, or related field (engineering, architecture) or equivalent program management experience.
- Minimum ten (10) years of experience, with a minimum of three (3) in an executive-level environment.
- Experience tracking emerging trends, identifying strategic business opportunities, evaluating possible solutions, presenting recommendations to executive leaders, and working collaboratively to communicate and implement recommended programs and projects. Proven track record of delivering value to organizations in a proactive manner.
Knowledge, Skills, and Abilities:
- Knowledge and experience with strategic planning, complex data analysis, and reporting and managing organizational change and transition processes. Proven ability to ready an organization for change, gain staff buy-in, and be the change leader for business process changes.
- Working knowledge of project management, time management, scheduling, and communications principles/practices and the ability to apply those principles. Skill in planning work and organizing and executing multiple assignments under specific time constraints.
- Ability to plan, schedule, and communicate effectively to front-line staff as well as to executive leadership. Highly developed interpersonal skills, political acumen, and talent to elicit sustained involvement and collaboration from diverse internal and external stakeholders.
- Capability to work in and contribute to a continuous improvement organization. Knowledge of business process breakdown, scenario analysis, organizational design, and operational excellence. Demonstrated leadership and experience working at the executive level.
- Skilled in maintaining composure under pressure and effectively navigating communications through stressful situations. Proven ability to resolve complex issues in a dynamic environment. Demonstrated professionalism and discretion, strong self-motivation, good judgment, and creativity.
- Excellent communication skills, both written and verbal in addition to problem-solving abilities. Strong oral and written communication skills-be able to synthesize complex and diverse information tailored to audiences at all organizational levels.
- Proficient in the use of information technology and its appropriate use for effective and efficient delivery of services. Experienced in all Microsoft Office products especially PowerPoint and Excel and Google Enterprise Suite.
- Demonstrated commitment to excellence as part of an evolving, energetic, and forward-thinking campus environment. Desire to improve the lives of those within the University and surrounding community.
- Master of Business Administration or equivalent advanced degree
- Knowledge of facilities management in one or more of these areas: planning, design and construction; building operations and maintenance; energy and utilities management or emergency management is preferred.
Job Risks Not Applicable to This Position
- Normal office environment to include keyboarding, drafting correspondence, planning/documentation and notes. Able to push, pull, lift, carry objects up to 25 pounds.
- Ability to travel around campus for meetings and to attend to duties.
Posting Date: 11/09/2022
Open Until Filled Yes
Best Consideration Date 11/25/2022
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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