Reporting to the Chief of Staff to the Chief Financial Officer, the incumbent provides administrative oversight and coordination of the division's business operations including budgeting, financial analysis, reporting, human resources, and general administration. The incumbent may also manage or assist with systemwide programs or projects that affect the CFO division. Job Duties
Duties Function (%)
Responsible the development of the CFO division's annual budget, in consultation with the department heads. The incumbent will work with the UCOP Budget Office to input the data by required deadlines, monitor progress and provide quarterly reporting, as needed. Recommend budget strategies to the Chief of Staff in order to support the division's mission. Participate in long-range planning activities and ensure thorough planning of department projects, developing accurate budgets. and prospectively collaborating with department heads to assess staffing needs and other resource requirements. Represent the CFO division to other UC offices in regards to budget planning and administration issues.
Oversee the day-to-day human resources operations for the CFO Division including, but not limited to, job description development, recruitment, hiring, on-boarding, benefits services, professional development, promotions, equity increases, merit reviews, performance evaluation and incentive awards. Participate and provide primary staff support in the development of human resources strategic plans, goals and priorities for CFO Division. Review, interpret and disseminate applicable human resources policies, bargaining agreements and procedures. Ensure that information regarding changes or updates to human resources and policies and procedures and bargaining agreement changes are communicated appropriately to CFO Division staff. Work closely with department heads and Human Resources Business Partner to develop recommendations to resolve issues and clarify application of human resources policies, procedures and bargaining agreements. Develop procedures to streamline departmental human resource processes and continuously improve support to department heads. Review organizational structure and provide recommendations for departmental support structures and organizational development efforts by recommending realignment of duties.
Supports the CFO Division with data analysis, development of decision-support tools, reports, and presentations to a variety of groups and stakeholders. Works on problems of limited to moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate actions. May engage with others within the Office of the President or at campuses to develop materials on a particular topic. This analytical support function may also include meeting administration for standing meetings or conference calls.
Manage work space allocation across the CFO Division. Work with the department heads on their long term space needs and ensure that a work spaces are available to allow for the recruitment of new staff.
Space Planning and Administration
Job Req Req/
Bachelor's degree in Business Administration or a related field or an equivalent combination of education and experience as well as minimum of 3 years in business services.
Detail-oriented with the proven ability to work with and manage large amounts of complex financial data and prepare detailed financial analyses, budgets and recommendations.
Demonstrated ability to focus on key issues, research, gather and integrate information and lead or participate with others across organizational and institutional lines in developing a wide range of qualified resources and data as the basis for formulating recommendations and developing approaches to resolving issues and problems.
Advanced knowledge of common computer application programs, including MS Word, MS Excel, and MS PowerPoint.
Ability to use discretion and maintain confidentiality.
Excellent oral communications skills which demonstrate the ability to effectively convey and explain information, influence outcomes and tactfully deal with diverse people, situations and ideas. Also, excellent written communications skills which demonstrate the ability to draft clear, concise correspondence, documentation and reports.
Demonstrated management skills including the ability to adapt to constantly changing priorities in managing a wide range of projects.
Demonstrated ability to work well with staff at all levels of the organization.
Requisition Number: 20190530
Working Title: Administrative Officer 4 - CFO Immediate Office
Appointment Type: Staff - Career
Personnel Program: PSS-Uncovered
Work Hours: Monday through Friday, 8:00 AM to 5:00 PM
Percentage of Time: 100
Organizational Area: Chief Financial Officer - Immediate Office
Location: Oakland, CA
Posting Salary: Commensurate with Education and Experience
Job Close Date: Open Until Filled
Quicklink for Posting: jobs.ucop.edu/applicants/Central?quickFind=62143