SNRE Fiscal Officer
Apply nowJob no:513368
Classification:Fiscal Professional 2
Work type:Staff Full-time
Administrative Unit:University of Alaska Fairbanks
School/Business unit:UAF Provost Office Operations
Position Summary:The Central Admin Fiscal Office (CAFO) handles the Fiscal and Human Resources needs for the Chancellor's Office, the Provost's Office, General Studies and their associated departments and Cooperative Extension and AFES. This position specifically handles the management of the Fund 1 (state appropriation, U of A receipts, ICR and Intra-agency receipts).
Applicants will be subject to skills testing.
10Develop, execute and evaluate financial training for all CES/AFES faculty and staff. Training can be planned out or impromptu.
Provide guidance and suggestions for programs, conferences, future farm endeavors, and workshops that meet the UA policy/regulations.
Ensure best practices in financial funds management for all CES/AFES employees through proper training.Essential
30Collaborate and work cooperatively with CES/AFES Fiscal Officer in setting aside and identifying required match funding for Capacity/Formula federal funding.
Set up and maintain fiscal files, verify cash deposits, and monitor graduate assistantships (research/teaching).
Review appropriate SNRE faculty, staff, and graduate student contract letters for accuracy of accounts, budget and dates.
Work cooperatively with unit HR technician, the Competitive Grant Fiscal Officer, and the Capacity Grant Fiscal Officer to ensure bi-weekly payroll and labor distributions are set up correctly. Weekly review of Procard charges to ensure allowable charges on orgs/program codes.
Back up for CES/AFES Fiscal Officer as needed. Other duties as assigned.Essential
60Develop and implement budgets including Continuation budgets in coordination with department goals for approx. $8.5m annual budget. This includes various revenue receipts to include state appropriation, U of A receipts (workshops, special events, agricultural sales), ICR and Intra-agency receipts.
Overview unrestricted fund activity and assist operating departments with budgeting, financial reports, financial planning, and ensure compliance with applicable rules, regulations, processes, and policy and procedures.
Review, research, project, analyze, and report to Director regarding current fund status and projections.
Develop, direct and prepare financial reports for external constituents, executive officer, director of CES/AFES and UAF Financial Services. Summarize financial information in a meaningful format to be used in projecting and long term planning.
Serve as a strategic advisor and assist with long range fiscal and human resources planning for their department's director.
Serve as reference to assist departments with special budget scenarios, financial projections and policy and regulation compliance.
Identify & reconcile diverse accounting problems and information. Provide analyses and interpretation of information that is gathered and received.
Maintain confidentiality on a variety of sensitive issues.
Operate as a main liaison between other UAF departments, UA Statewide and the Provost's Fiscal Office (Central Admin Fiscal Office).
Responsible to ensure monthly expenditures are reconciled with FGRODTA for each org in all departments in CES/AFES.
Spot fund variances and direct preparation of corrections.
Prepare, submit and exercise signature authority on unrestricted fund budget & maintenance documents, to include org maintenance forms, labor redistributions, budget revisions and journal vouchers.Essential
+ Requires proficiency with financial operations, automated accounting system(s), word processing, creation and manipulation of spreadsheets, querying of data base information, and financial reconciliations.
+ Must possess a high level of analytical/problem solving skills and professional oral/written communication skills (spelling, grammar, composition).
+ Must have knowledge of generally accepted accounting practices (GAAP), accounting regulations, and restricted fund cost accounting standards.
+ Ability to work independently and productively as a congenial team member.
+ Skill in organization, time management, dealing with the public, and attention to detail.
+ A minimum of 2 years progressively responsible professional fiscal experience required.
Typical Education or Training:
+ Bachelor's degree in Accounting, Business Management, or related field with substantial accounting coursework or an equivalent combination of training and experience in fiscal management, government, university is required.
To ensure consideration, please apply prior to 11:55 pm Alaska Standard Time on 09/02/2019.
Required application materials:
Please attach a cover letter, resume and 3 professional references (with emails and phone numbers).
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/
UAF Campus is a tobacco free campus. For more information, please go to:http://www.uaf.edu/tobaccofreecampus/
Notice of Nondiscrimination:
The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available atwww.alaska.edu/nondiscrimination
Advertised:21 Aug 2019Alaskan Daylight Time