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Marketing and Public Relations Assistant

University of Alaska Anchorage, AK
  • Expired: over a month ago. Applications are no longer accepted.
Marketing and Public Relations Assistant

Apply nowJob no:513489

Classification:Communications Specialist 2

Grade:Grade 77

Work type:Staff Full-time

Administrative Unit:University of Alaska Anchorage

School/Business unit:UAA College of Arts & Sciences


Categories:Arts/Museum, Communications/Public Relations/Marketing

Position Summary:The College of Arts & Sciences is seeking applicants for a full-time, 10-month Marketing and Public Relations position to raise awareness of it's Fine and Performing Arts programs through the overall promotion of fine arts department events.


20Box Office Ticketing
- Create events and ticketing options for each event and performance in Vendini.
- Collect/maintain list of comp tickets recipients.
- Extend personal invitations to select individuals to attend productions and performances.
- Monitor early-bird ticketing options for each production or performance.
- Maintain contact and address the needs of season ticket subscribers.
- Troubleshoot Box Office issues when needed.Essential

35Social Media and External Outreach
-Help coordinate marketing, branding and advertising campaigns for the Performing and Fine Arts division.
-Prepare newsletters, flyers and other materials for dissemination to external audiences.
-Electronic updates on the web, Facebook, Instagram and other media.
-Design and update department webpages.
-Initiate, produce and generate public interest stories that are newsworthy for dissemination to promote external outreach and public relations.
-Raise awareness of UAA's Fine and Performing Arts programs through the overall promotion of fine arts department events.
-Design graphics for advertising purposes. Work with advertising vendors to place event ads. Proof and post concert, production and installation schedules online. Coordinate with other divisional staff and faculty to promote department specific events, productions, exhibits.Essential

40Production, Performance, and Event Point of Contact
-Coordinate established timelines and deadlines with divisional staff and faculty. Check in with various staff involved in support of productions, performances and events to assist with timely completion of tasks. Make sure promotion of the production runs to schedule and report to interested parties on progress.
-Troubleshoot any production, performance or event problems.
-Monitor production and performance details for compliance with licensing agreements.
-Photograph production shots during select rehearsals, performances, events, and openings for advertising, publicity, and social media purposes. Gather photos and event details from directors, performers, and other production personnel to develop publicity for specific performances, productions, and events.
-Maintain detailed files of event programs, photographs, press releases, news articles, and other items associated with the fine arts departments.
-Coordinate ushers for ticketed performances.
-Provide post event PR and ticketing reports to the Associate Dean and Department Chairs.Essential

Perform other related duties incidental to the work described. Cross train with and serve as back up to other divisional administrative staff.Essential

Required Knowledge/Skills/Abilities/Experience:

Experience developing marketing, branding and advertising campaigns. Skilled in graphic design for posters, performance programs, electronic and print ads. Working knowledge of graphic design software. Experience with photographing production shots.

Experience working with advertising vendors and getting quotes, drawing up contracts, setting schedules, monitoring deadlines, getting production shots, and developing rotating ads for various media.

Experience scheduling and coordinating all details associated with productions, performances and special events. Ability to understand and coordinate all the elements and roles required to complete a project.

Must have exceptional interpersonal skills and a professional demeanor in person and on the phone to work with people in all roles of a production, including the director, performers, advertisers, and production support staff. Knowledge of public relations and community networking methods and standards. Must have exceptional written communication skills.

Ability to organize and pay attention to details, ability to follow through, and follow up on tasks.

Ability to work some evenings and weekends. Flexible schedule may be used during work week to accommodate evening and weekend hours as needed.

Working knowledge of web site maintenance and social media outreach skills. Ability to write public interest stories.

Two years experience with coordinating special events and managing advertising campaigns via social media, print and radio.

Familiarity with Constant Contact, Vendini, Google Ads, Facebook Events, and Instagram are a plus.

Typical Education or Training:

Bachelor's degree in public relations, communication, or related field. Or equivalent combination of professional training and/or experience with event coordination, advertising, public relations, communications.

Position Information:

Full-time position with great benefit package, $21.59/hour (Communication Specialist 2, Grade 77/Step 1). Work schedule requires some evening and weekends to accommodate special events/productions. NOTE: This is a 10-month position from August to May with June and July off (exact dates to be determined). Position is subject to annual renewal.

Applicant Instructions: Please upload the following to your completed, on-line University application:

+ Cover letter addressing how you are a good fit for this position

+ Resume

+ Portfolio of public relations and/or marketing work (if too large to attach, please provide a link or email

+ Contact information for three professional references.

Review of applications: Begins Tuesday, September 23, 2019, and continues until the position is filled.

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Non-Represented Staff (Probationary Period):

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.


Pursuant to Board of Regents' Policy 04.01.055.B, temporary, extended temporary, adjunct, student, casual labor, regular new hire probationary employees, and those positions designated by the presidents as officers and senior administrators of the university are employed at-will.

Tobacco-Free Campus:

UAA Campus is a tobacco free campus. For more information, please go to:

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at

Advertised:09 Sep 2019Alaskan Daylight Time

Applications close:

University of Alaska


Anchorage, AK