The OnSite Account Representative is responsible for coordinating catering operations for Air Culinaire Worldwide (ACW) in a manner that is consistent with company policy and procedures, resulting in outstanding guest service and client loyalty. The OnSite Account Representative will actively participate in actions that result in enhancements of quality and service. Under the supervision of the OnSite Account Manager, the OnSite Account Representative will be responsible for providing a bespoke level of guest service while exhibiting a high level of security with information provided by client while adhering to all details. The OnSite Account Representative will work with Operations, Network, IT, Finance and Marketing & Sales to consistently deliver an incredible experience to our clients within the Air Culinaire system.
Responsibilities and Associated Duties:
Contribute to all functions and operations of their team.
Login to assigned phone queue as assigned by management
Work on e-mails received directly from client
Ensure all orders are processed accurately and in a timely manner.
Ensure proper electronic notation of all pertinent information regarding an order.
Using company software to determine approved preferred supplier for assigned order.
Ensure any orders that are processed by the GSA are e-filed and coded properly.
Researching pricing of custom items utilizing company approved websites.
Direct communication within the supply chain regarding order clarity, i.e. via phone or e-mail.
Execution of quotes and ensuring you are using all resources to “save” and/or “win” by applying appropriate promotional code/discount as directed by manager.
Upsell items based on clients requested menu.
Logging Process Events according to department policy.
Process Event solutions by following company issued credit matrix and/or involving immediate management support.
Perform self QC of orders for accuracy of requested menu items, ensuring all appropriate fees are present and making sure any potential GPQC issues are minimized prior to submitting the order to the kitchen or manager for further QC.
Making sure that once orders are QC’d and submitted, you are taking the necessary steps to get the order confirmed and closing the circle on the order, i.e. contacting supplier via phone or e-mail.
Communicate any issues that need to be passed down to management at shift close for communication to subsequent shift personnel.
Engage OnSite Account Manager, Operations Manager, Director or VP of Guest Services as needed.
As Needed Duties
Participating in any cross-training opportunities of order entry on diverse client base
Participating in monthly discussions with OnSite manager and team
Handling of escalated issues direct with the customer, kitchen or vendor as needed – in conjunction with OnSite Account Manager.
Participation as requested in meetings with OnSite Account Manager, Network (as needed), Customers (As needed).
Participating in meetings to discuss direction/concerns within department.
Any additional duties as assigned by management. Measures of Success: - Specific Job Responsibilities - Stellar Customer Service - Integrity & Accountability - Entrepreneurial Spirit - Teamwork Commitment
Knowledge, Experience and Skill Requirements:
High School diploma or equivalent required, Bachelor’s Degree in Hospitality or Culinary Field preferred.
Experienced in handling client relationships in a business environment.
Prior experience with catering/culinary operations or hospitality required, including basic knowledge of culinary terms and practices.
Prior experience in aviation fields a plus.
Possess exceptional organizational skills and the ability to multi-task during the course of regular business operations.
Must be capable of professional communication, both verbally and written.
Proficient in Computer Navigation, MS Outlook/Word/Excel
Knowledge of modern office procedures and methods including telephone communications, office systems, record keeping, and proper formatting/etiquette of correspondence.
Ability to establish priorities on a daily basis, work independently, proceed with objectives and resolution of issues.
Schedule flexibility is a must, including evening, weekend or holiday hours as necessary.
This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.