Events Intern

United Way fights for the stability, success and inclusion of everyone in our community. We coordinate cross-sector responses to the most pressing local issues and invest in innovative solutions to address them. We do this by forging unique partnerships. By finding new ways to solve old problems. By calling for equity in all things. By inspiring our neighbors to join the fight.

REPORTS TO: Senior Director Events

STATUS: Internship - Paid - 4 days per week for one semester (September- December)

Events and engagement experiences are a means to deliver United Way's strategic message, increase community awareness, raise funds, cultivate, educate and recognize donors and other constituents, increase commitment to United Way, and provide Development staff with a platform for one-to-one engagement with donors and prospects. The Events Intern supports the planning and timely execution of events and special experiences for donors and prospects, as well as onsite technology to manage guests and collect donations.

• Event and Project Management:
  • Responsible for semester-long project management, event planning, and execution of the final internal event of the calendar year.
  • Support Event Specialist with storage, tracking, usage, and display of materials in office and onsite at events.
  • Assist onsite event set-up, registration, logistical support, and clean-up on day of events.
  • Assist Event Specialist with the build out of virtual and hybrid events on various virtual platforms.
  • Meeting management which includes but is not limited to preparing agendas, preparing meeting minutes, calendaring, and prepping for meetings.
  • Administrative duties including arranging event insurance and payments
• Marketing:
  • Share social media content under the direction of Social Media Manager.
  • Support Marketing Projects Manager by providing deliverables and updates for Smartsheet project management tool.
  • Create E-communications and work with events team on creative elements.
  • Maintain accuracy in producing nametags, tent cards, mailing labels, and other signage appropriate for the events.
• Reporting:

• Responsible for accurate and up-to-date data entry for all event related lists and mailings. Must have knowledge of Excel spreadsheet formatting and sorting in order to manage event databases and table assignments.
• Work with Marketing and IT to collect, analyze, and report out post-event data.
• Develop and manage event analysis data including collecting staff time and event costs and revenue

• Other assignments:
  • Requests from the Senior Director, Events and Events Specialist

REQUIREMENTS:

• Current College Student or Bachelor's Degree or equivalent preferred.
• 6 months to 1-year office experience, prior event experience strongly preferred
• Candidates should have strong interest in furthering their experience in the event management or project management field.
• Ability to work both virtually and in-person. This role will be hybrid in Boston and Beverly.
• Excellent attention to detail
• Microsoft Excel, Word, and Outlook preferred
• Resourcefulness, creativity, adaptability, flexibility, and ability to exercise sound judgment and work calmly under pressure required.
• Ability to establish priorities, balance demands of multiple projects and meet deadlines
• Ability to be successful working with cross-functional teams and external volunteers and donors.
• Communication skills including oral, written and listening skills and the ability to advocate for oneself
• Commitment to excellence and to the mission of the United Way of Mass Bay
• Nonprofit and working with volunteers experience preferred.

For information on additional opportunities, please access our Web Site at

United Way of Massachusetts Bay and Merrimack Valley is committed to hiring individuals who reflect the diversity of the communities it serves.