Receptionist Office Assistant

We are looking for a responsible, bilingual (English and Spanish) Receptionist/Office Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The Office Assistant will prepare reports, aide in purchasing needs, and maintain appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Maintain contact lists
• Provide general support to visitors

Skills

• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must be bilingual-English and Spanish