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Office Administrator / Accounts Receivable Clerk

United Fire
Portland, OR
  • Posted: 23 days ago
  • $23 to $28 Hourly
  • Full-Time
Job Description


United Fire is a family-owned business serving the community for 52 years. We believe in being

  • HELPFUL Every day when we come to work, we have a lengthy list of customers needing something serviced, inspected, or taken care of. It is what we do. We show up to help you, and truly take satisfaction and gratification in doing so.
  • PROUD Our work is a reflection of us, and we take pride in what we do. It needs to be great, or it is simply not up to our standard.
  • GROWTH ORIENTED We are either growing or we are dying. This is a never-ending journey of improvement. Our industry provides countless opportunities for people to become skilled craftsmen. We are here to improve and always get better.
  • A FAMILY COMPANY The equipment we service is the reason you will stay alive tonight. Essentially, in the past 40 years, over 1 million Americans have died from fire. Our job is to ensure that your fire fighting equipment will operate, giving you a chance to go home to your family. That is why we are a family company.
  • HAPPY TO SERVE This overarches our service, pride, and gratification of doing our job. The root word serve is where service comes from. We are a service company, and serving people is what we do. We are happy to serve.


We are in search of an Office Administrator / Accounts Receivable Clerk to coordinate office activities and operations while providing clerical and administrative support to management and assist in ensuring that the company receives payment for goods and services offered to clients. More specifically, this person will be responsible for:

Office Administrator Duties:

  • Directs office activities and functions to maintain efficiency and compliance with company policies.
  • Supports telephone interactions, email correspondence, and mail distribution.
  • Provides support to the Scheduler and other office staff with their assigned duties when needed.
  • Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.

Accounts Receivable Duties:

  • Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
  • Creates and distributes customer invoices according to company practices.
  • Drafts correspondence for past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
  • Reports discrepancies and past-due amounts to reconcile accounts.
  • Assists our Bookkeeper in generating monthly billing statements based on the general ledger and reconciling revenue accounts each month.
  • Copies, files, and retrieves materials for accounts receivable as needed.
  • Maintains customer confidence and protects operations by keeping financial information confidential.
  • Performs other related duties as assigned.


Our ideal candidate is a highly organized critical thinker with a friendly, outgoing, and upbeat demeanor, two years of experience in an accounting role specifically with accounts receivables (A/R), at least a year in an administrative or clerical role, and has the following skills, qualities, and beliefs:

  • Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
  • Ability to operate related office equipment, such as computers, 10-key calculator, multi-line phone system, and copier.
  • Effective in analyzing information with attention to detail and problem-solving skills.
  • Data entry and accounting skills with understanding of SFAS Rules.
  • Maintain confidentiality.
  • Excellent time management skills.
  • Work well independently and within a team, flexible to work in a collaborative structure.
  • Proven ability to communicate effectively, both orally and in writing.
  • High school diploma or equivalent (required); Associates or Bachelors degree in accounting or related field (preferred).
  • Dedication to continued growth and development, customer service, and the United Fire mission.


If this position sounds like an awesome fit for you and your professional career goals, then please feel encouraged to apply with your resume and cover letter. United Fire is honored to offer a comprehensive benefits package, paid time off, and an hourly rate of $23 - $28/hour. Within your cover letter, please share with us why you feel your background fits well with this position.

United Fire complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please message us through the portal with your application.

We are a drug-free work environment. Employment with the Company is contingent on the successful completion of a drug test, reference check, and MVR check, as necessary for the position duties.

United Fire and Gorge HR have partnered up in the recruitment efforts of this position.

United Fire


Portland, OR



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