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OEM Associate Project Manager

Ultra Pro International, LLC Commerce, CA
  • Posted: 27 days ago
  • $24 to $26 Hourly
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, Dental

Hours; 9:00 AM - 6:00 PM

General Custom Products and Retail/Specialty Account Management:

  • Receive and execute complex custom product projects, from customer handling to invoicing
  • Use company project management software (Wrike, Dropbox, etc.) and work with Product Development department to ensure successful completion of custom projects
  • Work directly with customers to determine prerequisites and accommodate any alterations
  • Prepare all related project and sales documentation for custom/OEM orders
  • Organize and maintain updated sales documentation, and be able to supply all auditor requests as needed
  • Work with shipping department to properly prioritize all pending orders

OEM Project Management:

  • Manage all custom OEM orders as assigned by OEM Associate Director and provide updates throughout, up to completion of task(s)
  • Participate in weekly playmat production schedule meetings and work closely with OEM Project Coordinator, Product Development and Operations departments to ensure timely production against custom playmat orders
  • Prepare weekly data and progress reports providing transparency of overall workflow
  • Update/Maintain Retail spreadsheets with newly added sales orders/forecasts and product availability dates
  • Review, obtain approval and process any order alterations as requested by the customer
  • Maintain deep knowledge and expertise of all Ultra PRO products and services and communicate such knowledge as a benefit to potential customers
  • Collaborate in product creation and project execution process with Product Development, Operations and other departments in order to bring projects to completion

Other Key Responsibilities:

  • Maintain positive relationships with all existing and potential customers, and actively offer product and/or service improvements to drive sales growth
  • Troubleshoot OEM sales and project execution obstacles and collaborate on correction actions
  • Provide updates to Collectibles GM on all OEM accounts when department Director is out of the office
  • Maintain close working relationship with all other relevant departments within the company
  • Issue & follow up on credit memos within 48 hours after receipt of notification
  • Assist with other administrative duties such as filing, updating spreadsheets, databases and scanning/uploading documents, etc. as needed

Basic Qualifications:

  • Must be willing to take initiative to ensure completion of tasks
  • General computer proficiency, with deep knowledge of Microsoft Office programs
  • Ability to research, gather data, evaluate results and present findings
  • Good oral and written communication skills, and excellent organizational skills
  • Must be detail oriented and demonstrate accuracy and consistency
  • Able to manage numerous projects, meet deadlines and prioritize workload in a fast-paced environment
  • Be able to conduct light lifting (up to 25 lbs) as this position demands frequent movement of product samples throughout the warehouse

Preferred Qualifications & Desired Competencies:

  • Knowledge of tabletop games, such as Magic, Pokémon, etc., is preferred
  • Adheres to a strong commitment to higher quality and performance
  • Careful and conservative decision making that incorporates critical thinking to take appropriate risk in a timely manner

Education/Experience Requisites:

  • 3 to 5 years of project management and/or related professional experience
  • Bachelor’s Degree in related course work
  • Executive Assistant experience is a plus

Ultra Pro International, LLC

Why Work Here?

Good Benefits, Daily Casual Work Attire, Nice Fringe Benefits

Ultra PRO International is a leading manufacturer and marketer of consumer packaged goods, including investment protection products for sports and gaming collectibles and photo albums. For more information, please visit our website:


6049 Slauson Ave. Commerce, CA 90040
Commerce, CA

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