Skip to Main Content
← Back to Jobs

Warranty and Sales Administrator

Ultara Holdings, Inc. Richardson, TX
  • Expired: over a month ago. Applications are no longer accepted.

Ultara Holdings, Inc. has been building a culture of excellence since 1995. We are a diverse company with business activities ranging from both retail and wholesale distribution and product development and manufacturing. We are an international company with headquarters in Dallas, Texas and our operations are spread across 9 US states and 2 Canadian provinces. GeoShack, Inc., our largest subsidiary, distributes state of the art technology that’s changing the way the world works in construction, surveying, agriculture, landfill, mining, and many other fields. GeoShack, Inc. is the largest Topcon dealer worldwide and we pride ourselves on providing the best solutions in positioning and machine control products, installation, support, training, and service to our customers

As we continue to grow in the marketplace, we need to hire a full-time Warranty and Sales Administrator to join our office in Richardson, Texas. The Warranty and Sales Administrator will be responsible for assisting with the operations of our North American Service and Support team. You will be actively communicating with and reporting on the daily activities of the service and support personnel.

The Warranty and Sales Administrator will:

  • Handle warranty administration, including input, organization, and tracking of claims
  • Handle product vendor correspondence via phone, email, or regular mail
  • Monitor electronic vendor invoice email addresses
  • Process and post product vendor warranty payments and credit claims
  • Process invoices for payment according to vendor terms
  • File and maintain accounting documents, records, and reports
  • Reconcile vendor statements and Investigate and resolve any problems associated with the processing of invoices and purchase orders
  • Receive, research and resolve a variety of routine internal and external inquiries concerning account statuses, including communicating the resolution of discrepancies to appropriate staff

Qualifications/Skill Set

  • 1 -3 years of prior administrative experience
  • 3-4 years Accounts Payable experience is a plus
  • Intermediate Excel skills
  • Exceptional organizational skills
  • Excellent written and verbal communication skills
  • Strong organizational skills; must be detail-oriented
  • Ability to multi-task in a fast-paced environment
  • Ability to meet deadlines​
  • Good at multitasking
  • Knowledge of NetSuite or other Cloud ERP systems is a plus


  • Competitive Hourly Rate
  • Group Medical, Dental and Vision Insurance
  • 401(k) Retirement with Company Match
  • Employer Paid Life Insurance
  • Employer Paid Short-term and Long-term Disability
  • Paid Time-off and Holiday Pay

Ultara Holdings, Inc. is an Equal Opportunity Employer.

Ultara Holdings, Inc.

ULTARA Holdings, Inc. portfolio of investments and companies are leading manufacturers, dealers, and distributors of positioning, leveling, alignment, measurement, guidance and grade control solutions to the Construction, Survey, Agricultural, Landfill, Mining, Aggregates and Industrial markets World-Wide. The industries our portfolio of companies serve requires a dedicated and ambitious culture. We have one of the lowest turnover rates in those industries because we foster a community of open, caring individuals that extends far beyond our walls and makes an impact on the world around us.


400 N. Grove Rd., Richardson, TX 75082
Richardson, TX