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Facilities Administrative Assistant

Ubiquity Global Services Omaha, NE
  • Expired: October 16, 2019. Applications are no longer accepted.


  • Responsible for front desk processes; including, but not limited to; greeting visitors, answering main phone line, accepting deliveries.
  • Partners with Recruiting team to assist employment candidates with employment applications, new hire paperwork, collecting copies, and document management.
  • Assists with New Hire Orientation by taking badge photos and ordering meals.
  • Performs administrative support activities for the Omaha site; document creation/editing, meeting and schedule management, filing, copies, bill payments.
  • Supply management; responsible for inventory tracking, supply ordering, restocking, and organization of supply room.
  • Vendor relationship management; work with building management, calls for service, vending machines, copiers, communication to site regarding service events.
  • Facility maintenance; light industrial duties. Including, but not limited to; chair repair, chair tightening, small furniture assembly, minor office repairs.
  • Assures timely completion of tasks.
  • Assist with miscellaneous project-based and event-based duties.

  • High school diploma or equivalent required.
  • Outstanding interpersonal and communication skills including the ability to convey messages in a professional manner.
  • Exceptional organizational skills including a strong attention to detail.
  • Advanced proficiency with PC navigation and ability to work effectively with proprietary, web-based tools. Experience with Google suite preferred.
  • Microsoft office suite experience required; Excel, Word, and PowerPoint.
  • Ability to read, write, speak and understand the English language in a business environment.
  • Ability to maintain highest level of confidentiality.
  • Two years previous administrative support experience preferred.
  • Ability to perform light industrial tasks with minimal supervision or assistance.
  • Team Player with a positive can-do attitude.

Ubiquity Global Services


Omaha, NE
68132 USA