CCP Administrative Assistant - Fresno, California
- Expired: over a month ago. Applications are no longer accepted.
About UFW Foundation: For 16 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in California, Washington, Arizona, Michigan, Washington D.C., and Georgia.
SUMMARY: The Administrative Assistant (Admin) is an independent, skillful and proficient individual who functions well in a diverse work environment, both in-person and remote. The Admin may support either an individual or a team. The Admin’s duties vary depending on individual and or team supported. However, duties may include, but are not limited to managing and maintaining official records, executing administrative policies determined by or in conjunction with other UFW Foundation team members, partners, or other officials. In addition, the Admin may (1) open, route, and respond to correspondence; (2) answer telephones, route calls, and or take messages; (3) provide high-level general clerical support to the lead manager and assigned supervisor; and or (4) assist with various special projects related to the events and activities in which the organization or lead manager is involved.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: (This is not an exhaustive list)
- Answers and screens telephone calls and arranges conference calls.
- Collects monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.).
- Collects service fees from clients.
- Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
- Coordinates legal staff’s schedule and makes appointments.
- Coordinates membership intake, dues, and materials.
- Ensures office environment is sanitary and organized.
- Greets all visitors/clients and assists them with questions and appointment needs.
- Greets clients/visitors and conducts to appropriate area or person.
- Makes copies of correspondence or other printed materials.
- Makes daily deposits.
- Orders and maintains supplies and arranges for equipment maintenance.
- Organizes and maintains file system and files correspondence and other records.
- Other tasks as needed
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Reads and routes incoming mail.
- Turn in reports and plans in a timely manner.
- Utilizes computer hardware and software to produce documents.
May involve coordination and supervision of office volunteers, interns, or other staff.
MINIMUM REQUIREMENTS AND/OR QUALIFICATIONS:
- A strong commitment to social justice and the immigrant rights movement.
- Excellent oral and written communication skills.
- Experience working in immigrant communities, communities of color, and low-income and working-class communities.
- Experience with social media e.g., Facebook, Twitter.
- Spanish language fluency (reading/writing/speaking); Must be bi-literate English/Spanish.
- Ability to manage multiple projects in a fast-paced environment.
- Proven ability to effectively work as part of a team.
- A "Sí, Se Puede" attitude
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
- REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS:
ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS:
EDUCATION and/or EXPERIENCE:
High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES, LICENSES, REGISTRATIONS:
Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM).
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee frequently is required to stand, walk, sit, and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COVID19 VACCINATION REQUIREMENT:
The UFW Foundation requires staff, volunteers, and independent contractors to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment upon hire.
The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation – it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law.
We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation.
This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.
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