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Events Specialist

San Francisco, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Job Summary
The Conference and Event Services Event Specialist 3 (Venue Manager) organizes, coordinates, and implements conferences, events, meetings, and other functions varying in size and scale at the Mission Bay Conference Center, the Conference Center at the Valley Center for Vision (VCC) and the Millberry Union Conference. Venue clients may include UCSF faculty, staff, students, as well as international dignitaries, government officials, and non-profit and/or corporate clients.

The successful candidate is self motivated, detail oriented, thrives in a fast-paced, team-focused environment where customer service is highly valued, and is scalable to the growing demands of the business. The manager possesses critical thinking, creative problem-solving, and business development skills. The manager should have sound knowledge of accounting procedures, human resource practices, and the ability to coordinate schedules, projects, and competing priorities. This position communicates with all levels of leadership at UCSF and requires excellent communication and writing skills. A solid understanding of university policy and protocol will be helpful.

The Venue Manager should have knowledge of the information systems utilized by UCSF and Conference and Event Services including but not limited to Event Management System (EMS), a room layout program (Social Tables), and Maximo as well as UCSF HR systems such as PeopleConnect, UCPath, HBS (timekeeping), and UCSF accounting systems such as BearBuy, general ledgers, MyExpense.

This position reports to the Associate Director, Retail, Conference and Event Services.

Work location: Based at Parnassus (3days) and Mission Bay (2 days); 100% on-site
Conference and Event Services is a valued contributor to the quality of life at UCSF. We manage three clean, well-equipped venues for departments to have conferences, events, meetings, and retreats. Our venues host scientists, researchers, and others to exchange, teach and share discoveries in supporting the University's mission to advance health worldwide.

Conference and Event Services is part of Campus Life Services (CLS). CLS is a large administrative division that employs approximately 750-900 workers (full-and-part time) and includes complex departments, such as Facilities, Utilities, Office of Sustainability, Housing, Transportation, Family Services, Fitness and Recreation, Conference and Event Services, Retail, Documents and Media, and Wellness and Community as well as several internal units such as CLS Central Administration, CLS Marketing & Communications, CLS Tech, and CLS Development and Training.

Be a part of our team and Make Life Better for the UCSF community!

More information is available on the CLS website:
Required Qualifications
  • Bachelors' degree in related area and / or equivalent experience / training.
  • Three (3) years of progressive responsibility in managing/overseeing events.
  • Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
  • Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
  • Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints.
  • Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
  • Ability to effectively work with invited guests, donors, government officials and university VIPs.
  • Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
  • Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
  • Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
  • Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
  • Ability to give clear directives and use independent, rational judgment to make optimal decisions.
  • Knowledge and skill to set and monitor work standards and protocols.
Preferred Qualifications
  • Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
  • Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.



San Francisco, CA
94133 USA


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