Executive Assistant

Executive Assistant (Multiple positions available)

LOCATION: Chicago, IL

COMPENSATION: Base salary to $130K with experience, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”!

THE ORGANIZATION: Top International Law Firm

KEY RESPONSIBILITIES:

• Provide executive level legal support to Senior Leadership / C-Suite / Partners
• Function with autonomy and work on special projects with each case and client
• Handle complex Executive Assistant activities (may be highly confidential and require discretion)
• Interface and establish an ongoing positive business relationship with clients
• Communicate effectively on busy, multiple telephone lines
• Assist with budget, billing and invoicing; create reports and maintain records
• Coordinate travel and manage busy executive schedule
• Type, format, edit and finalize legal documents
• Schedule and arrange meeting minutes and conferences

REQUIREMENTS:

• Bachelor’s Degree preferred
• 5+ years of experience supporting a senior level executive in a law firm or professional services environment
• Excellent written and oral communication skills
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately and diplomatically
• Excellent attendance, punctual and flexible to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail oriented with strong day-to-day organizational skills
• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously