Office Manager

Office Manager

This is a fast-growing Roofing & Coatings manufacturer and retailer in Tucson, Az. They currently have 4 locations in Tucson with a 5th coming soon, including a full-scale lab and R&D department to fully support all client needs.

This customer centric retailer is facing rapid growth and is in need for dedicated and knowledgeable employees. They offer a competitive salary, incentive structure as well as a benefits package.  As they continue to capitalize on their rapid growth strategy, you will find plenty of opportunities for career advancement with in-depth industry training to support your career growth unlike any company you’ve seen.

Job role:

The Office Manager role will be crucial in presenting a positive company image while dealing with clients primarily over the phone and email. These interactions will be on the accounts receivable and finance capacity.  This Also applies to our vendor interactions where our Office Manager will be handling the majority of our payable expenses.  

We are looking for someone who prides themselves on their organizational skills with diligent work ethic and a customer service mentality. Proven competencies in execution while multi-tasking and focus is what were looking for in this role.

Responsibilities:

·         Traditional accounts receivable responsibilities.

o   Client statement reviews

o   Payment collection on past due accounts

o   Deposits of paid funds

·         Customer information maintenance

·         Entering new customer information

o   Client credit checks for new applications

o   Customer contact information

o   Applicable tax documents

·         Employee expense reporting

·         Facility vendor payments

o   Utilities review

o   Media charge review

o   3rd party maintenance expenses paid

·         Accurately complete all financial business processes

·         Partner with Store Managers to assist in maintaining customer information and/or obtaining customer information

·         Create and/or accept all purchase orders for 3rd party vendors

·         File and track all tax exemption documents

·         Be a part of all one-on-one and group trainings for new processes by your manager or Sr. Manager

·         Maintain knowledge and capabilities around traditional computer applications such as Word, Excel, and PowerPoint

·         Communicate efficiently with all peers, managers, and 3rd party companies to account for accurate accounting charges

·         Responsibly tender all transactions and for collected past due statement invoices

·         make sure all financials are reported and accounted for properly and that we are set up for success on a day-to-day basis

·         Other duties as assigned

Qualifications:

·         High School Diploma or general education degree (GED) required

·         Degree in finance or related field (Preferred)

·         18 years of age and older

·         3-4 years of Office Administration experience

·         Basic math skills

·         High attention to detail

·         Demonstrate relationship building and communication skills

·         Excellent written and verbal communication

·         Ability to adhere to all Tucson Rubberized Coatings Inc. policies and guidelines

·         Microsoft Office Suite experience

·         Sage 100 ERP experience (preferred)

This job description contains a summary of the responsibilities involved with the logistics Specialist position and is not intended to be a comprehensive list of the duties performed once hired. This job description is subject to change, at which time your responsibilities may change accordingly.

This company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.