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Administrative Assistant

Triumph Properties Group
Beverly Hills, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Triumph Management Company is seeking a full-time Administrative Assistant whose will support the office and senior management. This individual will report to the Director of Administration and the Chief Operating Officer. The hours will be from 8:30 – 5:30, Monday through Friday.

 

REQUIREMENTS:

 

§ Proficient in Microsoft Office Programs

§ Proficient in Adobe

§ Ability to operate multiple phonelines

§ Ability to multitask

§ A keen attention to detail

§ Strong organizational skills

§ Experience in assisting in the day-to-day tasks of an office

§ Tech savvy

§ Takes initiative

§ Experience in DocStar and DocuSign a plus

§ Notary a plus

 

RESPONSIBILITIES:

 

§ A basic review of leases/renewals

§ Admin for Docstar - scanning/running templates/creating folders/filing/key wording

§ Admin for DocuSign / everything DocuSign related

§ Posting employment ads, liaising with our external webmaster to ensure postings are current on the company website

§ Maintaining the company’s organizational charts

§ Assisting in gathering documents for loans/ corporate transactions

§ Leasing as needed at company’s apartment communities

§ Mail retrieval and distribution to intended recipients

§ Sending and receiving all FedEx packages

§ Collecting the mail from the P.O. Box 3 (three) times a week, M/W/F

§ Assisting the external Properties with the following:

§ Print all materials requested

§ Credit applications

§ Assist as needed

§ Additional requests as needed

§ Filing of all medical claims for principals

§ Maintaining the Company phone lists and distribution of lists to appropriate parties

§ Maintaining and updating the emergency after hour call service

§ Maintaining the Holiday gift list both company and personal

§ Overseeing the accurate filing and storage of company documentation

§ Sending out birthday e-cards to all Property staff

§ Requesting, distributing, and filing of all Building plans

§ Ordering of corporate and property supplies company wide

§ Ensuring that all common areas of the corporate office are replenished, tidy and presentable always

§ Order corporate and property business cards

§ Assist executives as requested

§ Answering the corporate office phones and transferring calls as needed

§ Maintaining and keeping the kitchen stocked and cleaned

§ Overseeing the organization of the copy room and supplies

 

REQUIREMENTS:

 

§ BA and/or BS degree (s) from a four-year college or university

§ A minimum of 5 or more years of related experience and/or training in the multifamily industry

§ A minimum one or more years in a Community Manager or Director Role.

§ Must be proficient in Microsoft 365/Microsoft Office Suite, Yardi, CRM systems, and internet-based software programs

§ Ability to travel to our properties throughout the US regularly.

§ REAC experience is a plus

§ CPM Certificate preferred

§ Must pass background check which includes a drug test

§ Must be vaccinated and show proof of COVID vaccination

§ Must have a valid Driver’s License and Car Insurance

 

We offer a competitive salary commensurate to experience.

 

Company Description
Triumph Properties Group is a private Southern California based Real Estate Investment, Development and Property Management firm specializing in multi-family housing communities. Triumph Properties Group strives to provide an entrepreneurial environment in which dedicated, creative and versatile individuals can contribute to and profit from our Company’s performance.

For more information on our Company please see our website at www.triumphproperties.com

Triumph Properties Group

Address

Beverly Hills, CA
USA

Industry

Business

View all jobs at Triumph Properties Group