Administrative Assistant

Triumph Management Company is seeking a full-time Administrative Assistant whose will support the office and senior management. This individual will report to the Director of Administration and the Chief Operating Officer. The hours will be from 8:30 – 5:30, Monday through Friday.

REQUIREMENTS:

§ Proficient in Microsoft Office Programs

§ Proficient in Adobe

§ Ability to operate multiple phonelines

§ Ability to multitask

§ A keen attention to detail

§ Strong organizational skills

§ Experience in assisting in the day-to-day tasks of an office

§ Tech savvy

§ Takes initiative

§ Experience in DocStar and DocuSign a plus

§ Notary a plus

RESPONSIBILITIES:

§ A basic review of leases/renewals

§ Admin for Docstar - scanning/running templates/creating folders/filing/key wording

§ Admin for DocuSign / everything DocuSign related

§ Posting employment ads, liaising with our external webmaster to ensure postings are current on the company website

§ Maintaining the company’s organizational charts

§ Assisting in gathering documents for loans/ corporate transactions

§ Leasing as needed at company’s apartment communities

§ Mail retrieval and distribution to intended recipients

§ Sending and receiving all FedEx packages

§ Collecting the mail from the P.O. Box 3 (three) times a week, M/W/F

§ Assisting the external Properties with the following:

§ Print all materials requested

§ Credit applications

§ Assist as needed

§ Additional requests as needed

§ Filing of all medical claims for principals

§ Maintaining the Company phone lists and distribution of lists to appropriate parties

§ Maintaining and updating the emergency after hour call service

§ Maintaining the Holiday gift list both company and personal

§ Overseeing the accurate filing and storage of company documentation

§ Sending out birthday e-cards to all Property staff

§ Requesting, distributing, and filing of all Building plans

§ Ordering of corporate and property supplies company wide

§ Ensuring that all common areas of the corporate office are replenished, tidy and presentable always

§ Order corporate and property business cards

§ Assist executives as requested

§ Answering the corporate office phones and transferring calls as needed

§ Maintaining and keeping the kitchen stocked and cleaned

§ Overseeing the organization of the copy room and supplies

REQUIREMENTS:

§ BA and/or BS degree (s) from a four-year college or university

§ A minimum of 5 or more years of related experience and/or training in the multifamily industry

§ A minimum one or more years in a Community Manager or Director Role.

§ Must be proficient in Microsoft 365/Microsoft Office Suite, Yardi, CRM systems, and internet-based software programs

§ Ability to travel to our properties throughout the US regularly.

§ REAC experience is a plus

§ CPM Certificate preferred

§ Must pass background check which includes a drug test

§ Must be vaccinated and show proof of COVID vaccination

§ Must have a valid Driver’s License and Car Insurance

We offer a competitive salary commensurate to experience.