Job Description-Title: Assistant Project Manager
(8:30 am to 5:30 pm standard hours)
General Overview: To manage the execution of production orders delivering against the predetermined client, financial, and scheduling objectives. This position also transcends into the “Client” Project Management and Product Development arenas supporting the “team” in total, including travel to suppliers, domestically and internationally, as well as requiring at times significant client contact and travel to clients.
Primary Roles & Responsibilities:
- Responsible for entering Excel quotations into the Vantage database.
- Responsible for creating Vantage part numbers. Part number-creation to follow Trinity guidelines, by materials classifications (list will be supplied to you).
- Responsible for creating jobs for model shop and assembly.
- Responsible for working with sales, engineering, model shop, assembly, production, and the Partners to keep jobs you are responsible for on schedule. Any deviation from the plan must be identified and brought to the attention of John/George. The “Project Checklist” and “Production Checklist” are tools that you must use to assist with this process. You may very well be proactive in suggesting amendments to these tools or even the adoption of new project management tools/processes.
- Responsible for managing the “Project Checklist” on all production orders. This list must be kept updated so that the progress of each project can be measured by all, at any time. Checklist objectives, by date, that are not met must be brought to the attention of John and George as previously mentioned.
- Work closely with Product Development & Operations, Vice President (George Mitchell) and the Model Shop to ensure prototypes are produced accurately and to specification. Working closely can mean that you are actually helping with some of the model making/finishing touches.
- Responsible for managing the “Production Check-Off List” on all production orders. In this document, we outline all the critical project checkpoints prior to shipping, ensuring we’ve produced according to plan. This list covers engineering requirements, color matches, aesthetics, functionality, hardware, instruction sheets, and pack-out.
- Responsible for vendor purchase orders.
- Responsible to bring engineering and manufacturing groups together to conduct the project “kick-off” meetings prior to the start of a production order.
- Responsible for organizing Project Profit and Loss Statements, pre and post job.
- Contacting suppliers to ensure terms (delivery schedule) and conditions of orders are met and are on time.
- Create internal and customer timelines.
- Perform and approve first article inspections (with coordination from Engineering team) on manufactured items, outsourced or internal.
- Source new suppliers for new items or to add to the current supplier base.
- Visit suppliers as needed while production is in process. Bring production samples back to engineering for inspection. Work with suppliers to resolve non-conforming component issues.
- Continue to learn the materials and manufacturing processes in our industry. This is critical to individual growth in the Project Management position. A fundamental understanding of industrial manufacturing processes and materials, including LED Lighting, allows a project manager to make educated decisions that lead to success.
- Help in customer service as needed. Some clients may call in to discuss installation or functionality related issues with their display.
- Learn Retail Store Environments. Getting out to stores helps you understand the challenges we face with displays in-store. Developmentally, it is an important step in the PM process. Learn what displays, fixtures, and lighting work at Retail from a Retailer and Shopper perspective…does it improve shoppability; what is the impact on store personnel of these in-store merchandising elements.
- Compensation Commensurate with Experience
- Medical Insurance, employee contribution based on the coverage selected.
- 1-week paid vacation per year to start.
- 401K plan with TRINITY matching as per company policy.