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ICU Clerk Coordinator

Trinity Health
Chicago, IL
  • Expired: June 26, 2021. Applications are no longer accepted.

The Clerk Coordinator works as a team member with all staff under the direction of the charge nurse/registered professional nurse to meet clerical and unit specific needs for a specified population of patients. These duties are to be performed in a highly confidential manner, in accordance with the mission, values and behaviors of Mercy Hospital and Medical Center. Employees are further expected to provide a high quality of care, service, and kindness toward all patients, staff, physicians, volunteers and guests.* High School Diploma required.* Previous Unit Secretary experience preferred.* Computer experience preferred* Familiarity with medical terminology preferred* Ability to concentrate on job duties in the midst of many distractions.* Ability to maintain a high degree of accuracy in carrying out work duties.Ensures and maintains the medical record (paper chart) of patients receiving care in SICU.

Processes all orders in a timely fashion using the appropriate systems and forms for completion of this task. Enters consultation requests in a timely and accurate manner. Checks medical records every three hours to insure that all orders have been noted and processed.

Ensures that medical records contain adequate supplies of forms for use by members of the healthcare team. Files laboratory results, radiology reports, operative reports and other documents related to patient care in the medical record in a timely manner. Thins the medical record as needed according to policy, maintaining the confidentiality and integrity of the thinned portions of the medical record.

Ensures that the medical record is maintained in good order during the hospital stay and that all forms are placed in the correct sections of the record. Ensures that all forms and multiple copies of forms contain the correct patient identification label. Maintains a supply of medical record packets so those charts for new patients may be prepared within ten (10) minutes of patient arrival on the unit.

Dismantles medical record and puts it into required order for sending to Health Information Management Department after patient discharge or expiration. Coordinate lab specimens - sending labeled and bag specimens prepared by RN to designated station mastering universal precaution. Coordinates pharmacy delivery and returns - notifies RN caring for the patient that medication/IV's has arrived.

If warranted, bring medication/IV to RN. Returning medication via pneumatic tubes will be designated on an exceptional basis. (RN's will return medications as warranted in clean supply medication bin including patients discharged or expired.

Stocks supplies in patient rooms at a designated time and retrieves supplies from SPD to stock assigned rooms. Stocks linen to linen carts in patient rooms at designated times. Retrieves linen from the linen cart delivered to SICU to patient room.

Ensures and maintains the completion of the unit checklist. Ensures and maintains patient and staff assignments are entered into Optilink, reconciling staff assignments as needed.Serves as the hub of unit communication for the healthcare team.Pages physicians and forwards responding call as directed by the members of the healthcare team. Answers the telephone promptly using appropriate telephone etiquette to project a professional caring attitude.

Answers patient call system promptly and conveys patient needs to the appropriate healthcare team member. Notifies the appropriate registered nurse when physicians arrive on the unit so that the nurse may join the physician for patient rounds. Notifies the resident and the registered nurse when newly admitted/transferred patients arrive on the unit.

Assists the certified nursing assistant and environmental services in coordinating communication regarding discharges/transfers and cleaning of rooms in preparation for new admissions. Collects pagers/cell phones at the end of the shift and distributes them to oncoming staff members, recording which staff member has which pager/cell phone. Updates and maintains the unit whiteboard with needed information while maintaining patient privacy and confidentiality.

Communicates with the oncoming clerical partner to keep them apprised of outstanding clerical issues.Maintains required tracking logs and activity sheetsfor the nursing unit.Apply*Job Number:* 00195648*Location:* Chicago, IL*Organization Name:* Mercy Health System of Chicago*Facility:* MHCIL - Mercy Hospital and Medical Center Main Campus*Employment Type:* Part time*Shift:* Night Shift*Hours:* 24

Trinity Health


Chicago, IL
60684 USA



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