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Project Coordinator

TriMark USA
Grantsdale, MT
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

TriMark USA

TriMark USA is one of the country’s largest provider of foodservice equipment and supplies. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. As a company, we strive to lead with our values and to support the success and sustainability of our customers so they can focus on their culinary pursuits. Principles that are important to us are Trusted Partnerships, Customer Success Comes First, a “Whatever it Takes Mentality” and to Deliver Excellence. Our customer is at HEART of everything we do!

Position Summary
The Project Coordinator is responsible to take a signed contract, enter it into the system, order the equipment in the system and get it to the project on time and managing multiple projects while maintaining customer relationships throughout the process. This position serves as a liaison between various departments within the organization, customers and suppliers.

Essential Functions & Responsibilities

  • Managing projects through all phases of job including initial job set-up, stage invoicing, purchasing, customer communication of timelines, and shipment of product, final project reconciliation and billing
  • Import of order information from existing quotation and customer contract into the database/ERP system
  • Work with Project Manager, Estimator and Sales to verify accuracy of contract to most current quote and plans available
  • Working closely with customers to answer any questions and address any problems or complications that may arise
  • Identifying and communicating the schedule for all phases of the project making sure the customer’s expectations and productions schedules are synchronized
  • Initiating orders with the purchasing agent or directly with the manufacturer in accordance with the project specifications
  • Verify all purchase order are received and accepted by the supplier and any approvals paperwork is returned
  • Review all contracts and ensure all required documents and instructions are in compliance to prevent payment delays at the end of the project
  • Assist sales in managing the risks associated with project contracts to minimize ISI Commercial Refrigeration’s exposure to financial loss and liability
  • Processing change orders as the project proceeds, and mitigating costs by recognizing possible substitutions
  • Notifying sales, project manager and/or the customer immediately of delays caused by others
  • Organizing and maintaining a project filing system
  • Participate in a weekly meeting to update the team of project status. Be able to supply answers to specific questions on each project in your area of responsibility
  • Helping to resolve operational problems and identifying work process improvements
  • Assisting other Project Coordinators when they have schedule conflicts

Competencies, Skills and Abilities

  • Business/Technical degree or equivalent experience required
  • Ability to work independently yet within a team setting is essential
  • Ability to present oneself and communicate both orally and in writing in a professional, positive, and courteous manner at all times with customers and all levels of the supply chain
  • Works as an effective and proactive team player; understands the importance of supporting our customers, project managers and sales team
  • Adapt to changes in the work environment, manage competing demands, and is able to deal with frequent change, delays, or unexpected events
  • Ability to apply effective time management and self-management skills
  • Ability to be flexible and productive in an environment with regular interruptions
  • Superior organization, prioritization and proactive problem-solving skills
  • Self-directed and motivated to continually evaluate and improve processes and procedures
  • Proficient computer skills, including Microsoft Excel, Word, Outlook and database systems

Education & Experience

  • High School diploma or equivalent
  • Business Sales experience a plus
  • Proficient computer skills including MS Office (Word, Excel, Outlook)
  • Familiarity with Navision (Microsoft-based program)
  • AutoQuotes and DataModes experience a plus
  • Moderate billing experience


  • Ability to successfully pass a background check
  • May be asked to perform a drug test for specific positions
  • Must be a legal citizen or otherwise permitted to legally work in the US without sponsorship
  • TriMark USA participates in the E-Verify program

Employee Benefits Package

  • Flexible time off program
  • Medical insurance with prescription drug coverage, dental and vision plans
  • Life insurance programs
  • 100% employer paid premium for long- term disability coverage
  • Health and dependent care spending accounts
  • 401(k) retirement savings plan
  • Tuition reimbursement program following one year of service
  • Continuous Training and growth opportunities

TriMark USA is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Stacey Grimes, Talent Acquisition Operations Manager, or 1-442-232-7563.

To learn more about TriMark USA, please visit our website at

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TriMark USA


Grantsdale, MT
59835 USA



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