Project Coordinator

Job Description

The Project Coordinator is responsible for working with the Project Manager to ensure the success of projects in the foodservice industry including equipment ordering, construction documentation flow, and timely closeout. This position will also perform various administrative duties for the branch office.

Essential Functions & Responsibilities

• Project organization throughout the duration of the project to include the following:

• Updating/maintaining documents for job tracking progress

• Assist with shop drawing submittal process timely to ensure fabrication lead times are sufficient based on installation schedule

• Assist with installation scheduling both internally and with subcontractors

• Assist with obtaining field measurements if required

• Occasionally attend job meetings if required

• Applying document corrections as needed, communicate changes to Project Managers as needed

• Research questions as they arise

• Order associated equipment for awarded bid jobs

• Track equipment shipping status and convey ship dates timely to Project Managers and job site

• Work with Purchasing and Project Managers to eliminate any lead time issues that may arise on equipment that has been ordered

• Quote and process change orders and returns with appropriate deposits and sign-offs

• Work with Project Managers to ensure proper closeout procedures to include:

• Coordinate punch list

• Keep quote up to date throughout the duration of the project for final billing accuracy

• Follow-up on all change orders and returns/credits

• Reconciliation of bid job upon completion

• Address warranty issues in a professional and timely fashion

• Foster positive relationships with general contractors, subcontractors, end users, and Project Managers

• Other duties as assigned by Supervisor

Competencies, Skills and Abilities

Essential

• Strong organizational and communication skills, both oral and written

• Good problem solving and thinking skills with the ability to take a proactive approach

• Time management skills with a high sense of urgency

• Attention to detail

• Ability to work independently with minimal supervision and as part of a team

• Good business acumen

• Excellent customer service/sales attitude

• Intermediate to advanced proficiency in MS Office product, Adobe Acrobat Ability to multi-task and work in a fast-paced environment

• Basic working knowledge of general construction, mechanical, electrical, and plumbing

• Basic knowledge of construction specification documents including the document flow process

• Submittals

• RFI/RFP process

• Addendums

• Ability to read architectural drawings

Preferred

• Working knowledge of in AutoCAD and/or Revit 2014 or higher

• Proficient in Bluebeam

Education & Experience

Essential Education

• Associate’s degree

Preferred Education

• Bachelor’s degree in Construction Management, Architecture, Interior Design, Engineering, or related discipline

• 1-2 years Project Management role in the Construction industry

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