Administrative & Program Assistant
- Expired: over a month ago. Applications are no longer accepted.
The Administrative & Program Assistant provide essential administrative support to the staff and the daily operations of Tree Trust, including being the first point of contact for visitors at our front desk.
Tree Trust’s mission is to transform lives and landscapes by engaging people to build skills for meaningful careers, inspiring people to plant trees, and making our community a greener, healthier place to live.
At Tree Trust we focus on pathways to careers for youth and young adults facing barriers to employment, on planting trees to grow a vibrant and resilient urban forest, and on collaborative partnerships – with each other, with our community partners, and with the people we serve. We do this through three divisions: Career Pathways, Community Forestry, and Landscape Services. This position is located at our main office where our company administration, Career Pathways programs, and Community Forestry divisions operate.
Tree Trust was created in 1976 to address two problems in the Twin Cities: the devastation of Dutch elm disease to the urban tree canopy and the high unemployment and poverty rates for youth and adults at the time. Tree Trust began combating these two issues by hiring unemployed individuals and training them to plant trees and reforest the Twin Cities urban landscape. Since then, Tree Trust has expanded to offer integrated employment training, case management, community forestry, and environmental education programs.
What You Will Get from This Role:
- Excellent benefits package includes Vacation, Sick, 10 paid holidays, 401(k), 3 Health Insurance options, Dental Insurance, Vision Insurance, Life Insurance, Voluntary additional life insurance, Employee Assistance Program, Disability, and an FSA
- Collaborative, supportive, and productive yet fun work culture. In a recent employee survey 97%+ of respondents reported that "my supervisor sets a good example at work,” “I am encouraged to participate in solving problems at work,” and “I understand how the work I do aligns with Tree Trust’s mission.”
- Opportunity to work with a mission driven team, with supportive leadership, while also having appropriate autonomy and freedom to make decisions, create processes and systems, and take initiative and ownership.
Tree Trust actively seeks to build a staff that reflects the diversity of the population and community it serves, and that’s why we strongly encourage people of color to apply.
We are proud to be an Equal Opportunity Employer.
If you are unable to submit your resume due to a disability, contact firstname.lastname@example.org or 1-952-767-3918 to request an accommodation or alternate application process.
- Provide customer service at the front desk and by phone as the organization’s initial point of contact, responding to and forwarding emails and calls, greeting and directing visitors, and diplomatically managing public inquiries.
- Represent Tree Trust in a professional manner to external/internal constituents, professional colleagues, board members, etc. directing inquiries efficiently and confidentially.
- Carry out clerical functions including distributing mail and deliveries, assisting with mailings, and database entry.
- Prepares letters, memos, PowerPoint presentations, agendas, spreadsheets, reports, and other documents.
- Maintain cleanliness and supplies for conference rooms, kitchen, and work room; ordering, organizing, and putting away supplies.
- Provide general administrative assistance to Finance with data entry, mailings, and incoming check processing.
- Provide general administrative assistance to Human Resources with participant employment processing.
- Assist with facility vendor relationship management (building maintenance, IT, security, janitorial, etc.)
- Coordinate and organize staff events in conjunction with the Sunshine Committee
- Help with company-wide events and other special projects.
- Provide administrative or project support to Career Pathways and Community Forestry departments as needed
- Program materials and supply inventory tracking (T-shirts, PPE, manuals, etc.)
- Data entry on program activities and metrics
- Training and meeting space set up and preparation
- Paperwork and filing
Participant Service Requirements
- When front desk/reception duties require it, communicate with participants and families under sometimes stressful circumstances.
- Respond to complex situations with composure and empathy.
- In the course of regular duties, as required, provide customer service to participants with all types of employment barriers, including participants with criminal records and substance abuse issues.
- Associates degree and two years of administrative support experience or four years of administrative support experience.
- Advanced knowledge and proficiency in Microsoft Office suite including Word, Excel, PowerPoint as well as Microsoft Teams.
- Event Planning experience.
- Previous front desk/reception/greeter experience.
- Ability to pass a background check.
- Excellent organizational skills and the ability to manage multiple projects while being thorough and detail oriented.
- Proficiency in using general office equipment.
- Superior customer service.
- Strong written and verbal communication skills.
- Experience exercising discretion and confidentiality with sensitive company information.
Work Environment: — Indoor office environment; occasional visits to outdoor and indoor participant worksites.
Physical demands: Lifting and carrying up to 30lbs. Reach with hands and arms. Standing or sitting for long periods of time. Significant screen viewing and keyboarding/typing time, repetitive movement of hands and fingers. Constantly required to communicate with ability to talk and hear.
AddressSaint Paul, MN
BusinessView all jobs at Tree Trust