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Executive Assistant (Remote)

Travis County
Austin, TX
  • Expired: October 19, 2022. Applications are no longer accepted.

Job Summary Travis County provides a full array of benefits. We offer comprehensive health insurance, an on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, parental leave, retirement plan; not to mention a friendly, stable work-life balance environment. This position is eligible for teleworking, with in-office when needed. Travis County is searching for an Executive Assistant to provide administrative support to the County Executive for Technology and Operations.

This County Executive is responsible for three departments (Information Technology Services, Human Resources Management and Facilities Management), comprised of approximately 432 personnel and budgets totaling 88 million dollars. The Executive Assistant serves as liaison between the County Executive for Technology and Operations and other County officials, County personnel, attorneys, boards, commissions, state and local government officials and the general public. Resolves problems and issues for Technology and Operations leadership by conducting research, analyzing and developing action-oriented strategies, handling special projects and assisting constituents seeking information or assistance.

Makes policy recommendations and advises the County Executive in all matters where requested. Provides support, and high-volume calendar management, for activities, meetings and various events attended by the County Executive and their senior department leadership. Schedules meetings and coordinates activities with other County departments, the public and outside agencies.

Manages communications directed to the County Executive, and responds on behalf of the County Executive or directs communications to the appropriate department under the County Executive's responsibility. Duties and Responsibilities * Reviews agenda items and prepares or briefs the County Executive on relevant issues. Monitors Commissioners Court meetings and assists in related functions. Coordinates departmental activities by informing all parties involved in proceedings.

Prepares resolutions, proclamations, office correspondence and agenda requests. Reviews incoming correspondence and recommends actions that require decisions. * Supervises administrative and clerical support staff to include daily work/community assignments, research projects, performance reviews, and other administrative tasks. Prepares or assists in preparing and administering department budget.

Handles office transfers and budget amendments. Prepares office correspondence and departmental memos. Receives office visitors and officials and responds to telephone inquiries.

May review and resolve problems with contracts, invoices and other official documents prior to official's signature. May coordinate appointments, meetings, and calendars. * Organizes and prepares the County Executive for community, budget, precinct, city/state or other key meetings, and commissioners work sessions, as required. Responds to constituents' needs and updates the County Executive on issues affecting the County.

Responds to constituents seeking information or assistance from the County Executive or County government. May conduct field visits and prepares reports on findings related to projects and activities. May serve as liaison to other governmental and nongovernmental agencies and organizations, and on boards and commissions. * Serves as principal advisor to the County Executive on issues of importance. * Coordinates technical or policy development research projects and liaises with other offices to execute them.

Organizes and implements departmental programs and activities. Performs programmatic and administrative reviews. Coordinates special projects, as required by the County Executive. * Performs other job-related duties as assigned. Minimum Requirements Bachelor's degree in Government, Public Administration, Business Administration or a directly related field AND three (3) years of responsible administrative experience in a service-oriented organization; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Knowledge, Skills, and Abilities: Knowledge of: * County governmental policies and procedures. * Standard office administration practices and procedures. * Specialized subject matter. * Personnel rules and procedures. * Policies, practices, procedures and terminology of assigned function. * Accounting, purchasing and budgeting procedures and techniques. * Constituent interests and issues. * Computer equipment to include word processing, spreadsheets, databases and a variety of software packages. * Business letter writing, grammar and punctuation, and report preparation. * May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information. Skill in: * Conducting research in areas of substantive importance. * Maintaining important files and records. * Compiling data and writing clear and comprehensive reports and letters. * Writing reports, business memos and other documents. * Interacting with leading public officials, County employees and the general public. * Interpreting policy and applying to situations as they arise. * Problem-solving and decision-making. * Both verbal and written communication. Ability to: * Manage and organize diverse community and County activities. * Accurately receive, research, analyze, prioritize, and effectively communicate information. * Work independently within broad policy guidelines. * Set office priorities and ensure that work is performed in a timely manner. * Independently prepare correspondence, memorandums, and other materials. * Organize diverse activities. * Advise Elected Official or department head in substantive matters. * Perform responsible and complex administrative work involving the use of independent judgment. * Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. * Maintain confidential data and information for executive staff. * Assist in monitoring a budget, implementing, and maintaining filing and accounting systems. * Establish and maintain effective working relationships with County employees and officials, with representatives of outside private and public organizations, and with the general public. Work Environment & Other Information Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment.

Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities.

The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position. Work Hours: 8 AM - 5 PM; Monday through Friday. Location:700 Lavaca Street Austin, TX This position is eligible for teleworking, with in-office when needed. Department:Information Technology Criminal Background Check and Employment Verification required. #ZR

Travis County

Address

Austin, TX
78719 USA

Industry

Business

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