HR Coordinator

Position Summary:   

The Human Resource Coordinator aids with and facilitates the human resource processes including but not limited to, compiling and maintaining employee files, assisting with employee orientation and onboarding new hires, leaves of absence/FMLA, and providing support in activities related to recruitment and selection, and limited employee relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. This role also provides administrative support to the human resource function with meeting/interview scheduling.

The HR Coordinator maintains employee HR files in compliance with applicable legal requirements. The HR Coordinator works closely with all members of the client organization, supporting company-wide HR initiatives.

Essential Accountabilities:

·         Ensures completeness of Forms I-9 to include verification of I-9 documentation, as well as maintaining I-9 files.  

·         Assists in answering employee requests and questions.

·         Performs new-employee background checks.

·         Assists HR Generalists and/or does the auditing of personnel files for various inspections.

·         Assists with onboarding of new hires.

·         Assists with processing of terminations.

·         Assists with the preparation of the performance review process.

·         Assists with recruitment and interview process. Tracks status of candidates in HRIS.

·         Assists with employee leaves of absence and FMLA.

·         Schedules meetings and interviews as requested.

·         Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

·         Compiles and maintains employee files and ensures documents are in the appropriate employee files and kept confidential.

·         Assists or prepares correspondence as requested.

·         Prepares new-employee files.

·         Processes mail.

·         Performs other related duties as assigned.

Education/Experience:

·         Bachelor's degree in human resources or related field and/or equivalent experience.

·         1-2 years related experience required.

Qualifications:

·         Excellent verbal and written communication skills.

·         Excellent interpersonal and customer service skills.

·         Excellent organizational skills and attention to detail.

·         Working understanding of human resource principles, practices and procedures.

·         Excellent time management skills with a proven ability to meet deadlines.

·         Ability to function well in a high-paced and at times stressful environment.

·         Proficient with Microsoft Office Suite or related software.

Working Conditions:  The position operates in an office environment.

Physical Requirements:

·         Prolonged periods of sitting at a desk and working on a computer.

·         Must be able to lift up to 25 pounds at times.