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Administrative Assistant

Tidwell Group
Birmingham, AL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Administrative Assistant will support the administrative needs of the Birmingham office and committees to enable them to be more efficient. Our ideal candidate manages and multi-tasks effectively in a fast-paced environment as a team player. 

The duties of this role include, but are not limited to, answering and directing calls for all firm locations, greeting visitors, receiving deliveries, managing office inventory, and assisting other professional staff with overflow work, including word processing, data entry, spreadsheets.

Essential Functions:

  • Answers and directs calls during operating hours for all firm locations, sending calls to the appropriate department or taking messages;
  • Greets clients, vendors, new hires, interviews and guests in a friendly manner, directing them to the conference rooms and notifying the firm contact;
  • Assists in setting up firm events and in-office trainings and meetings;
  • Orders food and books event space or conference space as needed;
  • Manages office vendors and equipment, scheduling maintenance, notifying when supplies are low, submitting receipts and invoices to Accounts Payable for payment;
  • Assists with creating work sheets and letters;
  • Assists with financial statements during busy season as needed;
  • Understands the firm’s business, systems and needs, and looks for opportunities for improvement;
  • Assists with internal and external client needs;
  • Assists other professional staff with overflow work, including word processing, data entry, spreadsheets;
  • Assists in organizing and delivery of Birmingham office Impact community projects (School supply drives, food drives, Christmas toy drives, affordable housing gift bags, etc.);
  • Maintains meeting schedules/office calendars, assists with materials/agenda, and sets up/breaks down for meetings, summer leadership program and intern training.
  • Assists partners with time entry and expense reports as needed
  • Manages office supply and pantry inventory, and busy season snacks, placing orders as needed;

Required Skills/Abilities:

  • Is proficient in Excel, Microsoft Office Products, and Axcess
  • Acts with integrity and confidentiality and a high regard for professionalism and character
  • Protects the privacy of team members, clients and leadership
  • Is a team player and has the ability to work independently within the team environment
  • Is a good listener, takes information received and applies to future projects
  • Is responsive and interacts positively with all staff, clients and third parties
  • Demonstrate an ability to multi-task, including answering phones, greeting clients and coordinating staff meetings, conference calls and trainings

Education and Experience:

  • High School Diploma or GED required.
  • 3 years of administrative experience in a professional environment required.
     

Tidwell Group

Address

Birmingham, AL
35243 USA

Industry

Business

View all jobs at Tidwell Group