Executive Assistant to CEO - Boston, MA

Executive Assistant to the CEO - In person in Boston, MA

About Thriveworks

Thriveworks is a leading mental health provider with over 310 centers, 2,000 clinicians and a robust virtual counseling business serving hundreds of thousands of clients. Our mission is to help people live happy and successful lives by making high-quality counseling and psychiatry services accessible and affordable. We believe that everyone can benefit from working with a skilled therapist, counselor, or life coach, and strive to ensure that people all across the country have that very opportunity. Thriveworks' licensed clinicians are in-network with major insurance plans and provide in-person and online care for depression, anxiety, trauma, stress, relationship issues, and more.

About the Role & the Team

We are looking for an Executive Assistant, who will report directly to the Chief Executive Officer while providing executive and administrative support. The Executive Assistant serves as the primary point of contact for internal and external constituents on all matters pertaining to the CEO. The EA must thrive working in a fast-paced, results-driven environment, balancing multiple priorities at once and anticipating the needs of the CEO. Must also exercise impeccable judgment in a variety of situations and handle confidential matters with the utmost professionalism and discretion.

About You

• Strong time management skills
• Strong organizational skills
• Superior attention to detail
• Expertise with the most current versions of Google Suite, and MS Office Suite
• Excellent writing, editing, grammatical, organizational, and research skills
• Exceptional interpersonal skills and ability to build relationships with stakeholders, including board members

Job Location: This position will be in-person in our Boston, MA office

Responsibilities:

The Executive Assistant assists the CEO in all executive and administrative matters:

• Sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day operations.
• Schedule and assemble materials for weekly CEO & Executive Board meetings, ensuring distribution in a timely manner.
• Prioritize daily schedule and commitments accordingly. Anticipates needs in advance of meetings, conference calls, etc.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature.
• Plans the logistics of complex and detailed travel plans, itineraries, and agendas, including in-person quarterly meetings, and the annual leadership conference. Submits expense reports in a timely manner.
• Coordinates attendance at external meetings (ie: The Board, special meetings, & events)
• Builds rapport and collaborates effectively with the CEO, Executive Leadership Team
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the CEO's ability to effectively lead the company.

Qualifications

• 7 - 10+ years of experience supporting C-level executive(s) in a fast-paced environment
• Bachelor's Degree, Master's Degree is preferred
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service

Benefits

• An amazing team culture
• Professional development & advancement opportunities
• 401K with 3% employer match
• Healthcare, Dental, Vision, and life insurance benefits
• Professional EAP program for team member & household
• Additional coverage options available such as: Short Term Disability, Long Term Disability, Group Accident Insurance

Successful Thriveworks employees believe in our mission to help people live happy, healthy lives. They also embody our core values, which focus on the ability and willingness to adapt, raise the bar, act with integrity, achieve our goals, and work well together. If you think you fit the bill and belong on our team, apply today!

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