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Administrative Assistant

ThreePDS Inc. Vancouver, BC
  • Expired: over a month ago. Applications are no longer accepted.

Job Description: The Administrative Assistant performs a wide range of administrative and office support activities in order to ensure the efficient operation of the office.

Duties and responsibilities
• Work with client teams to prepare meeting materials for both internal and external meetings
• Edit and create documents using advanced technical skills in Microsoft Word and PowerPoint while ensuring all documents produced adhere to the company’s global identity/document standards
• Professional client service communication – emailing of reports, meeting scheduling, in-house needs when clients visit
• Maintenance of internal databases – manager search list and admin client database primarily
• Handle monthly client invoicing (using the company’s proprietary system), including project code set-up/ management
• Maintain client and internal files, both hard and soft copy
• Researching and scheduling travel arrangements, with availability to troubleshoot and adjust itineraries when Principals are traveling
• Tracking, compiling and submitting expense reports for Principals on a monthly basis and in a timely manner
• Maintaining Executive’s calendar by planning and scheduling meetings internally, reviewing for client meeting availability, and proactively identifying potential conflicts in advance to help solve them
• Contributes to team effort by accomplishing related tasks as needed
Qualifications
• 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry. 5 or more years’ administrative experience preferred
• Strong communication skills (both written and oral)
• High level of proficiency with Microsoft Suite, particularly Outlook, Excel, and PowerPoint
• Highly organized with meticulous attention to detail
• Self-starter and able to multi-task and work within a fast-paced environment
• Strong client servicing skills; ability to work with a wide variety of personalities
• Collaborative/ Team player
• Flexibility to work past normal hours on rare occasion
• Strong organizational and time management skills
Working conditions
• Office work with extended time sitting and typing

ThreePDS Inc.

At ThreePDS, our mission is to provide the highest quality staffing solutions on contract and/or permanent basis within the framework of a highly personalized and transparent approach. We Partner with Clients and Candidates alike to provide the highest level of service to achieve a common goal.

Address

Vancouver, BC
CAN