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Accounts Payable Coordinator

Therapeutic Living Centers for the Blind Los Angeles ,CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Accounts Payable Coordinator

Reports to: Accounting Manager

 

Position Summary

Under the supervision of the Accounting Manager, the Accounts Payable Specialist shall process accounts payable, check request and/or other related documentation for completeness and compliance with financial policies; schedule and process weekly or as needed vendor payments.

 

Job Responsibilities:

 

  • Processes Full cycle accounts payable: Codes and matches invoices (distributing charges between departments). Issues checks and attaches supporting documents to the checks before submitting to signers.
  • Process  and analyses of Credit card statements, insurance bills and invoices on a monthly  basis, which includes verification of all charges, distribution of charges between departments and denial of charges that are not for goods or services ordered by departments.

 

  • Ensures compliance with AP internal controls, policies and procedures.

 

  • Sets-up new vendors in ACCPAC system and maintains vendor files.

 

  • Reviews vendor statements for outstanding invoices; works closely with external vendors and various internal departments to resolve AP issues.

 

  • Reviews and analyzes Accounts Payable Aged Invoice Report

 

  • Receives and reviews purchase orders, check requests for completeness and compliance with financial policies.

 

  • Reviews and processes travel expense and expense reimbursement.

 

  • Prepares documents for audits, which includes research, copying requested documentation and preparing worksheets/analysis for audit files.

 

  • Process weekly vendor payments; establish and maintain a vendor payment schedule.

 

  • Maintains the accuracy of all accounts payable documents including but not limited to checks, ledgers, and reports.

 

  • Process and files 1099 Misc. forms.

 

  • Provide additional support to the Finance Dept. as requested or directed by the Controller.

 

Qualifications:

·         Bachelor’s degree in Business Administration or Accounting preferred, Associated degree in Accounting required.

·         3 years proficient experience in accounts payable.

·         Proficient in computer operations to include the following software: Microsoft Office (Word, Excel, Outlook, Access); Accounting software (AccPac, preferred).

·         Must consistently be patience, tactful, and have a pleasant professional demeanor when communicating with all levels of staff and vendors.

·         Demonstrate strong interpersonal, teamwork skills, and a willingness to work harmoniously with different groups.

·         Ability to set priorities and organize work responsibilities to ensure completion of assigned tasks within preset timeframes.

·         Ability to communicate effectively orally and in writing to all levels of staff and outside entities.

·         Ability to give full attention to what other people are saying, taking time to understand the issues or points being made, asking questions, and developing a solution or compromise to the issue.

·         Ability to communicate and work effectively with people of diverse cultures, education, social, and economic backgrounds.

·         Ability to work in a team centered environment.

·         Must have excellent problem-solving and follow through skills.

·         Ability to exercise mature judgment.

·         Ability to provide information to supervisors, co-workers by telephone, in written form, e-mail, or in person.

·         Ability to produce highly accurate work with a minimal amount of errors.

·         Ability to lift, push or move a minimum of 25 lbs.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

This position is primarily housed in a temperature controlled office.  Moderate telephone use with a handset.  Dexterity of hands and fingers to operate a computer keyboard, 10-Key.  Frequent use of computer programs 4-5 hours a day on average.  Generally the job requires 70% sitting, 10% walking, 15% standing, and 5% bending, squatting, and kneeling.  Ability to lift, push or move a minimum of 25 lbs.

 

Note:      This description indicates in general terms the type and level of work performed and responsibilities held by the employee(s).  Duties described are not to be interpreted as being all-inclusive.

 

Company Description
Therapeutic Living Centers for the Blind provides for the lifetime needs of individuals with multiple-disabilities and blindness. TLC believes in the value of each individual and promotes the philosophy that each participant can be assisted to achieve his or her full potential.

Therapeutic Living Centers for the Blind

Why Work Here?

At TLC your work makes a positive difference in the lives of people.

Therapeutic Living Centers for the Blind provides for the lifetime needs of individuals with multiple-disabilities and blindness. TLC believes in the value of each individual and promotes the philosophy that each participant can be assisted to achieve his or her full potential.

Address

Los Angeles, CA
USA