FUNCTION:Responsible for the effective functioning of the facility/office at the Cleveland West Park Corps
+ Maintains office services by organizing office and facility operations and procedures; preparing payroll; submitting Statistical reports; controlling correspondence; managing facility calendar; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
+ Maintains office and facility efficiency by planning and implementing office/facility systems, layouts, and equipment procurement.
+ Designs and implements office and facility policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
+ Completes operational requirements by scheduling and assigning employees; following up on work results.
+ Supervises the office and janitorial staff and volunteers and monitors staff job results by training, coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results through employee/volunteer reviews.
+ Responsible for the effective functioning of the office.
+ Achieves financial objectives by Assisting the Corps Officer in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
+ Assist the commanding officer's with various communications relative to the workings of the corps business.
+ Responsible for collecting mail from and submitting mail to the Post Office.
+ Responsible for the timely completion and submissions of weekly expense and income transmittals to the centralizedaccounting office.
+ Serve as a liaison with entities providing non-paid workers, such as Court Community Service, AARP, etc.
+ Coordinate pick-up, record-keeping and distribution of donated goods.
+ Coordinate receptionist coverage and fill in as needed.
+ Recruit, train, schedule and supervise assigned volunteers.
+ Maintain files, office materials, office equipment and office supplies.
+ Perform clerical duties such as correspondence, filing, copying, mailings, etc.
+ Arrange for procurement of needed supplies for the operation of the center.
+ Provide support as requested for Advisory Board Liaisons.
+ Send acknowledgements and Thank You letters to Donors by training appropriate volunteers to do so.
+ Complete and submit statistical reports.
+ Maintain confidentiality of all Salvation Army records and client information.
+ Maintain cleanliness and security of all corps equipment, facility and grounds in area of responsibility
+ Contributes to team effort by accomplishing related results as needed.
+ Performs other duties as assignedby the Corps Officers.
SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.
+ Maintains a consumer friendly demeanor when working with internal and external publics.
+ Establishes an effective working rapport with all other staff.
+ Must be courteous to program participants and their families, volunteers, staff and the general public.
+ Proficient knowledge of all Microsoft Office Suite programs (Word, Power Point, Excel, and Publisher).
+ Ability to communicate and interact well with officers and employees.
+ Prefer a logical thinker who is detailed oriented.
+ Demonstrate good computer and typing skills with a high degree of accuracy.
+ Ability to work alone and with others. Must be a self-starter. Must have the ability to keep information in a confidential and secure fashion, and to use sound judgment working in an environment with multiple, changing work priorities, and under strict, unalterable deadlines.
+ Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, as well as good verbal communication skills.
+ Must possess a current, valid Driver's License.
+ Must have an understanding of and appreciation for the Mission of The Salvation Army.
Corps Officers Divisional Headquarters
Other Staff Members Employees of The S.A.
Advisory Board Members Vendors (Groups)
Community Service workers and other non-paid workers
Housekeeping, maintenance and drivers
MINIMUM EDUCATION and/or EXPERIENCE.
Bachelor's Degree Preferred but not required
Previous work/experience in management, clerical, or customer service a plus
Compensation MinUSD $11.00/Hr.
Compensation MaxUSD $11.00/Hr.