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Executive Assistant

The Pop Up Inc Portland ,OR
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Pop Up Inc. is a business management firm that serves professional athletes and entertainers. Our internal culture is one that communicates optimal performance, honesty, integrity, teamwork and commitment to all clients served. Our employees must be like-minded professionals with a heart and dedication to super serving clients and their trusted advisors. As a business management firm, our core competencies include bill pay, the preparation of financial statements and tax returns, tour accounting, royalty reviews and audits. We are the personal Chief Financial Officers for athletes and entertainers serving their personal and professional accounting needs. It is our duty to chart the greatest course of action for our clients which includes preservation, growth and execution of their financial plans. This allows us to bring peace and financial predictability to our clients, facilitating their ability to reach their fullest professional and personal goals.

SPECIFIC RESPONSIBILITIES & DELIVERABLES FOR THIS POSITION INCLUDE:

ADMINISTRATIVE TASKS

  • Coordinate and confirm scheduling of meetings/calls; maintain/update calendar.
  • Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings.
  • Coordinate travel arrangements, prepare itineraries, confirm details and communicate finalized agendas.
  • Assist in the ministry vision and needs of the firm and service to its clients.
  • Enter time in company’s timekeeping system accurately and consistently.
  • Maintain client relations, accommodating client requests, inquiries, and concerns as necessary.
  • Track and update logins, passwords, and all sensitive information as instructed.
  • Manage communication and special projects with contract staff.

TECHNICAL TASKS

  • Assist in creation and implementation of programs to support key strategic initiatives furthering growth of the firm and staff.
  • Assist in management and facilitation of client real estate transactions and endeavors.
  • Maintain a high level of working knowledge in Excel and basic accounting software systems.
  • Perform clerical accounting functions as necessary.
  • Keep up to date and familiarized with all accounting-based company policies and procedures.
  • Execute decisions, organize and delegate work to staff in the absence of the Sr. Executive Assistant and/or CEO as necessary.
  • Perform various highly sensitive and confidential executive and administrative support tasks as requested.
  • Project management and execution of any ad hoc tasks assigned by the management.
Company Description
The Pop Up Inc. delivers world-class opportunities to world-class clients. Positioned at the nexus of talent, content, brands, technology, sports, and live events, The Pop Up Inc. creates limitless opportunities for the storytellers, trendsetters, icons, and thought leaders who shape popular culture.

Across film, television, music, sports, digital media, marketing, and beyond, we represent thousands of the world’s leading actors, directors, writers, producers, musical artists, comedians, authors, athletes, coaches, broadcasters, teams, leagues, chefs, designers, fashion talent, consumer brands, and more.

Across film, television, music, sports, digital media, marketing, and beyond, we represent thousands of the world’s leading actors, directors, writers, producers, musical artists, comedians, authors, athletes, coaches, broadcasters, teams, leagues, chefs, designers, fashion talent, consumer brands, and more.

In service of them, we are committed to remaining the strongest, most vibrant, and most innovative service company in the world.

Founded in 2016, The Pop Up Inc. has offices in Los Angeles, New York, Houston, Miami, Atlanta, and beyond. Our employees come from a variety of backgrounds, but all share an entrepreneurial mindset and the belief that a respectful, collegial work environment is a prerequisite for success.

The Pop Up Inc. is a service-driven organization. We serve our clients in teams, ensuring that they benefit from the expertise and connections we offer across the entire company. We also believe that this collaborative and inclusive approach makes The Pop Up Inc. a better place to work.

The Pop Up Inc

Why Work Here?

The Pop Up Inc.maintains a long-standing commitment to growing its employees' careers.

The Pop Up Inc. delivers world-class opportunities to world-class clients. Positioned at the nexus of talent, content, brands, technology, sports, and live events, The Pop Up Inc. creates limitless opportunities for the storytellers, trendsetters, icons, and thought leaders who shape popular culture. Across film, television, music, sports, digital media, marketing, and beyond, we represent thousands of the world’s leading actors, directors, writers, producers, musical artists, comedians, authors, athletes, coaches, broadcasters, teams, leagues, chefs, designers, fashion talent, consumer brands, and more. Across film, television, music, sports, digital media, marketing, and beyond, we represent thousands of the world’s leading actors, directors, writers, producers, musical artists, comedians, authors, athletes, coaches, broadcasters, teams, leagues, chefs, designers, fashion talent, consumer brands, and more. In service of them, we are committed to remaining the strongest, most vibrant, and most innovative service company in the world. Founded in 2016, The Pop Up Inc. has offices in Los Angeles, New York, Houston, Miami, Atlanta, and beyond. Our employees come from a variety of backgrounds, but all share an entrepreneurial mindset and the belief that a respectful, collegial work environment is a prerequisite for success. The Pop Up Inc. is a service-driven organization. We serve our clients in teams, ensuring that they benefit from the expertise and connections we offer across the entire company. We also believe that this collaborative and inclusive approach makes The Pop Up Inc. a better place to work.

Address

Portland, OR
USA