Administrative Assistant

Founded in 2007, The Oncology Institute of Hope and Innovation (TOI) is advancing oncology by delivering highly specialized, value-based cancer care in the community setting. TOI is dedicated to offering cutting edge, evidence-based cancer care to a population of more than 1.7 million patients including clinical trials, stem cell transplants, transfusions, and other care delivery models traditionally associated with the most advanced care delivery organizations. With 100+ employed clinicians and more than 800 teammates in 60+ clinic locations and growing. TOI is changing oncology for the better.

Purpose of Job:

The Administrative Assistant will provide support to executives located in the Cerritos Headquarters and on the East Coast. This role will be responsible for handling a heavy volume of complex calendars including proactive design and organization of meetings, keeping track of priorities, and acting as a liaison with the Board of Directors.

Responsibilities:

• Coordinate and manage complex calendars for multiple executives including scheduling, prioritizing, organizing, and confirming meetings.
• Serve as a liaison with the Board of Directors supporting the coordination of meetings with executives and additional logistic support as needed.
• Use people and soft skills to generate a positive and welcoming atmosphere for the team as well as external partners.
• Assist with travel accommodations, as needed, including potential itinerary or schedule changes on short notice.
• Work as a partner with the executives and other admins, anticipating needs and gaps.
• Serve as an effective knowledge base for teammates within the department, especially for processes and procedures, and provide assistance in a hands-on, proactive manner.
• Assist with the compiling and submission of expense reports as needed.
• Collaborate effectively with other administrative counterparts and build strong working relationships with a wide range of company partners.
• Function as a communications hub for the assigned executives, staying current on team travel and time off schedules with ability to locate and contact team members as needed.
• Assist with supporting the facility and office needs within the corporate office.
• May be asked to participate in enterprise initiatives, special projects, and other duties as assigned.

Experience, Education, and Qualifications

• High School Diploma
• Three or more years of administrative experience
• Experience supporting multiple executives
• Experience managing multiple calendars in multiple time zones
• Experience supporting multiple executives

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent verbal and communication skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
• Team player who thrives in a fast-paced setting, moving quickly while being an excellent partner to the team and cross-functional partners
• Ability to organize and prioritize competing tasks while maintaining strong attention to detail
• Strong time management skills with the ability to meet deadlines
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Hourly Wage Estimate: $22.00 - $26.00 / hour

The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual hourly rate may include your specific skills, how many years of experience you have and comparison to other employees already in this role.