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Registrar and Student Information/Database Manager

The Nueva School
San Mateo, CA
Expired: October 05, 2022 Applications are no longer accepted.
  • Full-Time
Registrar and Student Information/Database Manager

We seek a person who has both strategic vision and tactical acumen to help build out systems and processes that will help the Nueva School continue to be a pacesetter in the world of independent school education.

Job Snapshot/A Typical Day:

The day begins with a meeting with the middle school division leadership to discuss upcoming staffing needs, which leads to a discussion of classroom and space availability on our Hillsborough campus. That's followed by a quick review of lower school curricular changes and a note to the communications team about website edits. After a fantastic lunch with inspiring colleagues, a meeting with our tech team about the migration to our new SIS culminates with a half-dozen checklist items resolved. Before you walk less than a block to the Hillsdale CalTrain station to depart our San Mateo campus, a check-in with the director of admission about a number of enrollment and leave of absence updates that need to be made.

The Position:

The Registrar and Student Information Manager is responsible for the timely and accurate maintenance of all current, incoming, and prior student academic records, including all registration, enrollment, transcript, and testing information. The registrar, in conjunction with division and academic leadership, admissions, college counseling, advancement / alumni relations, business office, and technology, shares responsibility for managing the records of course and testing offerings, requirements, schedules, changes, and transcripts for students and faculty. More specifically, the registrar's duties may include but not be limited to:

Registration, Enrollment, and Schedule Management
  • Coordinates with Admissions to ensure timely and accurate registration of new students and graduation / withdrawal of departing students and appropriate transfer of records.
  • Coordinate with division and academic leadership to maintain and manage the core curriculum guide and seasonal course catalogs.
  • Coordinate with division and academic leadership, deans, advisors, parents, and students to manage and communicate student enrollment, including compliance with prerequisites, and course schedules.
  • Coordinate with division and academic leadership to manage and communicate course and faculty room assignments.
  • Coordinate with division and academic leadership, deans, advisors, parents, and students to ensure each student's compliance and progress against graduation requirements.

Transcript Management
  • Compile and manage student narratives, grades, and transcripts.
  • Collaborate with Admissions, College Counseling, Development / Alumni Relations, and the Business Office to support students through their primary, secondary, college (including NCAA requirements as applicable), graduate, and post graduate professional needs.

Student Information Data
  • Maintain the student information database (includes biographical, academic, and other data).

Academic Management
  • Maintain daily and annual calendars and schedules including special / alternative schedules.
  • Manage standardized, AP, and college-related testing and associated record keeping.

  • Coordinates with the Technology, Admissions, College Counseling, Development /Alumni Relations, and Business Office to ensure the appropriate selection, implementation, use, and maintenance of technologies to support the needs of the student information and registrar.
  • Other duties as assigned.

  • A commitment to the inclusion, belonging, and advocacy of people from a spectrum of backgrounds and identities is required.
  • Bachelor degree required and advanced degree preferred.
  • Candidates with significant database management and SIS migration and implementation experience, preferably with Blackbaud, will be of particular interest.
  • At least 5+ years of relevant progressively responsible post graduate experience required. Database, records management, and/or scheduling experience in an education, corporate, and/or non-profit environment strongly preferred.
  • Familiarity and experience with FERPA and NCAA regulations.
  • Understanding of independent school communities and culture, preferably in a PreK-12 environment.
  • Excellent oral and written communication and presentation skills.
  • Experience leading and engaging all stakeholders - colleagues, parents, students, alumni, partners, vendors, and volunteers.
  • Strong proficiency with computer technologies including database, scheduling, and productivity applications.
  • Actively engaged in professional development and current on best practices.
  • Personable, positive, helpful personality; customer service mindset.
  • Creative problem solver.
  • Sensitivity, discretion, and a sense of humor.
  • Maturity, excellent judgment, and emotional stability.
  • Detail oriented with excellent organizational and planning skills.
  • Ability to manage and prioritize multiple responsibilities simultaneously.
  • Ability to manage competing demands, and adapt to frequent or unexpected changes.
  • Trustworthy and loyal. Demonstrated ability to use good judgment and maintain confidentiality.

We are seeking applicants who represent the full diversity of our community in the Bay Area. Our ideal candidate will possess a deep appreciation for the diverse socioeconomic, racial, cultural, disability, gender identity, sexual orientation, academic, and ethnic backgrounds present in our community. In joining our team at Nueva, you will become a part of an inclusive, iterative and equity-minded community that recognizes that equity and social justice is a lens with which we examine all aspects of our school community in order to ensure an educational experience where all students and colleagues can thrive. In deciding whether to apply for a position at Nueva, you are strongly encouraged to consider whether your values align with Nueva's Mission, Vision, and Values.

To Apply

Please submit a cover letter, rsum, and the contact information and job title for at least three professional references at If you have questions about this position, please contact Scott Bowers, Director of Human Resources, at (

The Nueva School is an Equal Opportunity Employer - we do not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability or sex. We welcome applications from people of color and those with experience outside the education field.

About The Nueva School

The Nueva School, an internationally recognized, nonprofit, independent day school, has served gifted learners since 1967. Today, Nueva serves nearly 1000 students in grades PreK-12. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six counties throughout the Bay Area of Northern California.

A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award, the US Department of Education National Green Ribbon Award, and the American Institute of Architects Award for School Design and Sustainability; has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School; co-founded the Common Ground Speaker Series; hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize-winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter "Average Is Over."

For more information about The Nueva School, visit our website:


The Nueva School

San Mateo, CA
94409 USA



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