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Office Admin/ Project Assistant

The Mom Project Hoboken, NJ
  • Posted: over a month ago
  • Contractor

Company Industry: Marketing
Opportunity: The Mom Project is helping to source candidates for the above client who is looking for an Office Admin/ Project Assistant

Commitment Level: ~12.5 hours, on-site, 99% remote, contract through February 2021

We are happy to have partnered with a marketing agency based in Hoboken, NJ. They are looking for an Office Admin/ Project Assistant to join their team on an on-going basis.

Tasks:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Maintain contact lists
Book travel arrangements
Act as the point of contact for internal and external clients
Liaise with other team members to handle requests and queries from senior managers

Project Tasks:

Organize and monitor schedules and see that deadlines are met
Coordinate efforts within the team and with outside consultants efficiently
Report updates verbally and in written form to me
Help discern requirements and assign tasks to team members
Complete any necessary administrative tasks, such as research and email, and assist in the launch of new business ventures
Demonstrate commitment to clients’ needs and confidentiality continuously

Role Requirements :
associate's degree
Strong verbal, written, and interpersonal skills
Outgoing personality with ability to work both independently and collaboratively
Ability to multi-task and manage multiple priorities for individuals and teams within the office
Proficiency in MS Word, Excel, PowerPoint, Outlook, and Office 365; Adobe/NitroPro software
Experience with online tools, including Evernote, Slack, GoogleDocs/Drive, Trello
Experience with MS Publisher, InDesign, or other document/marketing production software
Experience with one or more Customer and Sales Management applications (e.g., CRM, Salesforce, etc.)
Experience with WordPress and Shopify a plus.

The Mom Project

Why Work Here?

Top Tech Company

The Mom Project is the career destination for moms. Through our digital marketplace and community, we connect professionally accomplished women with world-class companies. The Mom Project is changing the way women work and redefining career structures by providing women with opportunities that are in balance with their personal goals.

Address

Hoboken, NJ
USA

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