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Administrative Assistant, Corporate Events (Part-Time)

The Mom Project Northbrook, IL
  • Expired: over a month ago. Applications are no longer accepted.

Company Industry: Pharma & Biotech

Opportunity: The Mom Project is helping to source candidates for the above client who is looking for an Administrative Assistant, Corporate Events (Part-Time) Company
Commitment Level: ~25 hours per week, on-site, contract through April 2020

Our Customer is a pharmaceutical company dedicated to improving the health of people around the world through the provision of innovative and reliable pharmaceutical products. They employ more than 17,000 people globally and are a world leader in the development of innovative new medicines. With their ethos of “changing tomorrow”, they are committed to exploring therapeutic areas in which there is a vital need for treatments that improve and lengthen patients’ lives.

We are seeking an Administrative Assistant on a contract basis to support their Corporate Events Department.

What You’ll Do:
• Provide administrative and operational support to the department
• Act as general ambassador and communication interface between teams and other departments and external contacts
• Schedule department meetings
• Assist with small scale event planning and venue approvals
• Take lead on document and presentation production/editing
• Be in charge of SharePoint Administration
• Assist with onboarding/off-boarding employees and contractors
• Maintain organization charts and departmental lists
• Order and maintain office supplies

Must Haves:
• Strong PC literacy with intermediate skills in Microsoft Office Suite (Word, PowerPoint, Excel, Visio, Outlook)
• Intermediate skills in SharePoint, Concur (Expense and Travel), Ariba systems, SAP
• Solid oral, written, communication, relationship building and interpersonal skills
• Ability to manage a variety of projects
• Ability to effectively manage time and prioritize appropriately to successfully complete

Nice to Have:
• Experience working with communications or marketing teams

High school diploma required, Bachelor’s Degree preferred.

Hours & Location:
Tuesday, Wednesday, Thursday - 24 hrs/week. This position is located onsite at our Customer’s Northbrook, IL office. There is no remote capability for this role.

The Mom Project

Why Work Here?

Top Tech Company

The Mom Project is the career destination for moms. Through our digital marketplace and community, we connect professionally accomplished women with world-class companies. The Mom Project is changing the way women work and redefining career structures by providing women with opportunities that are in balance with their personal goals.


Northbrook, IL