Purpose, Scope & Dimension of Job:
- The primary purpose of this position is to coordinate the development and delivery of STEM Scholars Program activities.
- The coordinator will collaborate with the grant Co-PI, Site Director, division dean, grant steering committee, and other college departments to administer and foster growth of existing programming, develop new and engaging outreach activities and events, and evaluate outreach and effectiveness of the program. In order for Mott to continue to build a reputable and quality program, the coordinator will need to successfully partner with administration, faculty, and external stakeholders in an effective and professional manner.
- The position will work with the above leaders, as well as faculty, and college staff to develop programming to support the STEM Scholars mission.
- The coordinator will be responsible for marketing and presenting program activities to a variety of audiences and working with the marketing department to develop and provide marketing materials that will showcase the programming while keeping the branding of the college intact. Additional responsibilities include registration of students to the events, data collection, and the evaluation and continuous improvement of programming.
- This position will serve as a consultant to all constituencies and will communicate directly with internal stakeholders (grant personnel, academic dean, faculty, advising, recruitment office staff) as well as external stakeholders, such as community organizations and K-12 educational administrators, faculty, students, and parents to ensure that Mott develops and provides high-quality and relevant program activities.
- Under the direction of the Dean of Science & Mathematics, this position performs a wide variety of analytical, support, planning, and logistical tasks.
This position coordinates the activities of the STEM Scholars program and may provide direction of student employees or temporary support staff.
Essential Duties/Major Accountabilities:
A.Development and Implementation of Processes for STEM Scholars program
1. Develop, oversee, and improve methods and processes.
2. Develop and implement events: analyze student interests and needs; engage program leaders in decision-making; coordinate with internal and external services and participants.
i. Meet with administrators and faculty in area K-12 schools to gather information and plan programming that will engage K-12 students. Understand and explain programs, sequences of courses, Michigan Transfer Agreement.
ii. Meet with internal stakeholders (Academic Deans, program coordinators, recruiters) to prioritize and create an academic outreach plan and develop activities. Facilitate regular program meetings.
iii. Coordinate procurement of supplies, equipment use, and labs to deliver programming.
iv. Work with college marketing and recruitment staff and K-12 contacts to market programs and activities, set up and administer registration for those activities, and deliver and/or oversee delivery of the programming.
v. Interact directly with program students, K-12 students, and parents to deliver programming.
vi. Work with project leads and other grant personnel to evaluate and document quality and effectiveness of programming.
B. Summer Bridge Coordination
1. Coordinate and lead all summer bridge activities.
2. Assist with planning and attend university visits.
C. Student Management
1. Maintain a system of tracking participant engagements for grant reporting purposes.
2. Maintain a participant database.
3. Maintain contact with all participants throughout the academic year and via individual meetings during Fall and Winter semesters.
D. Related Support Areas
1. Compose clear and articulate correspondence and communications to internal and external audiences.
2. Carry out other duties as assigned.
Accountability Standards for all Department Staff:
1. Promote a positive image of the Academic Affairs branch, Vice President, President, and college as a whole by ensuring that all communication, both verbal and written, adheres to or exceeds professionally accepted standards.
2. Provide a high level of customer service to students, staff, and faculty members, as well as other external stakeholders.
3. Procure supplies and arrange lab and equipment use as needed to deliver programming and activities.
4. Coordinate with the dean, project leads, K-12 and community partners, and student support services to facilitate STEM Scholars programming.
5. Coordinate with grant personnel to develop and deliver programming.
6. Deliver and support the delivery of programming.
7. Interact directly with students, parents, and other community partners.
8. Maintain accurate records of program activities, participants, and other documents as appropriate.
9. Coordinate work efforts with other appropriate groups.
10. Coordinate efforts and maintain open lines of communication to ensure that all necessary work is completed in a timely manner.
11. Maintain confidentiality of all student, faculty, staff, and college business.
12. Behave ethically.
13. Represent and support the Community College Commitments for Student and Employee Success.
14. Consistent and timely attendance.
Minimum Required Knowledge, Skills, and Abilities:
1. Bachelor’s Degree.
2. Three years of experience working in program delivery.
3. Experience with project marketing.
4. Ability to work with and maintain records management systems or databases.
5. Demonstrated history of project coordination, on-time delivery of projects, and anticipation of issues.
6. Exceptional judgment skills in interpersonal communications; ability to determine the appropriate approach and then employ effective strategies that result in timely action from others not under the person’s direct supervision; able to adapt to a variety of work situations and personalities.
7. Integrity and sound judgment in handling confidential information.
8. Demonstrated ability to efficiently organize and manage large amounts of complex information.
9. Detail oriented, well organized, and accurate.
10. Demonstrated work history of providing high quality, strong customer-oriented services, including problem-solving approach, strong listening skills, history of coordinated work efforts with extensive follow-through and follow-up, experience identifying customer needs.
11. Strong analytical, problem-solving, logic, research, and documentation skills.
12. Ability to work successfully in a high stress environment, handling multiple tasks and projects simultaneously.
13. Demonstrated ability to succeed in a team-oriented environment, ability to coordinate work-effort with others and work effectively with others in a team setting. Willing to help co-workers; “we” orientation/attitude. Willingness to perform both professional and technical/administrative/clerical tasks.
14. Willing to take accountability for and ownership of work and job operations.
15. Exhibited track record of dependability and reliability.
16. Ability to work successfully in an environment without detailed direction and in the absence of work process documentation; self-motivated.
17. Experience with Microsoft Office suite, particularly Access, Excel, Word, and PowerPoint and G Suite, particularly cloud computing, productivity and collaboration tools.
18. Strong communication skills.
19. Willingness and ability to work the hours necessary to meet the needs of internal and external stakeholders and to achieve divisional goals, including work outside of standard office hours and weekends.
Additional Preferred Qualifications:
1. Master’s Degree.
Unique Aspect of Job:
1. Requires the ability to work on several projects simultaneously.
2. Requires the ability to work in an environment that may have interruptions.
3. Requires the ability to work with a variety of constituencies: internal and external, children and adults, and individuals from diverse cultural and educational backgrounds.
1. Frequently operates a computer and other office productivity machinery such as a copy machine and computer printer.
2. Must be able to remain in a stationary position approximately one-third of the time.
3. The person in this position needs to move about the office, campus, and off-site locations.
4. This position requires repetitive motion (e.g. typing) keyboarding, answering phones.
5. This position requires extended periods of time to be spent working at LCD computer monitors.
6. This position requires the ability to converse with individuals on a regular basis and the ability to read, analyze, and interpret their needs via phone conversations, face-to-face conversations, or written documentation.
7. Must be able to tolerate exposure to chemicals which are common to science labs.
8. Must be able to move items weighing up to 30 pounds.
The Midtown Group
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