The Kalia Inc. Director of Maintenance
A rare opportunity exists for you to start every work day surrounded by our quiet and gorgeous Waikiki garden community, with a caring work ohana, appreciative owners/residents and the stability of a residential community that fosters cooperation and creativity. We have one employee that has been with us for 34 years...we must be doing something right...come join us and see.
The Kalia Inc, the first Residential Cooperative Community in the State of Hawaii, was built in 1958, designed by local Waikiki architect, Edwin L. Bauer, AIA. Our private old style Hawaiian oasis includes 3 residential towers, a heated salt water pool, roof top sundeck, parking garage and a community lanai.
The Kalia Inc. Director of Maintenance
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Physical Asset and Maintenance/Janitorial Management
1. Supervises maintenance and janitorial staff, including any contract or temporary personnel working at the property.
2. Supervises all vendors, contractors, and providers of service to the property, whether paid or volunteer, to ensure completion and quality of product provided.
3. Establishes a schedule for personnel to be available for emergency maintenance.
4. Supervises or performs the scheduling of routine maintenance and janitorial work and completes regular follow up inspections on maintenance and janitorial work.
5. Ensures preparation of preventative maintenance checklists by day, week, month or year for maintenance personnel to perform, ensures the completion of tasks on the checklists, and ensures that all work is completed in a timely manner.
6. Performs continual informal inspections of the property to ensure that it is being properly maintained, that mechanical devices are in working order, and that the environment is safe and attractive.
7. Inspects exterior and interior common areas of the property monthly using approved checklist.
8. Supervises annual inspections of units and follows up with housekeeping letters, preparation of work orders and maintenance charge-backs to residents.
9. Ensures all unit turnover procedures are followed, and that turnovers are accomplished in a timeframe and manner consistent with The Kalia Inc. standards and the property"s budgetary goals and limitations.
10. Reviews completed and outstanding work orders on a daily basis. Ensures the work orders are completed in a timely manner, consistent with The Kalia Inc. policies and procedures.
11. Prepares list of capital replacements required or anticipated, when applicable, and submits to Property Manager in advance of budget preparation.
12. Prepares inventory of building contents, tools and equipment annually and forwards to Property Manager for review.
13. Work with Property Manager and Board of Directors to bid out and selects contract services, negotiates vendor service agreements and monitors day-to-day vendor performance to assure full compliance with standards established within the service agreement.
14. Ensures adherence of the building and its contents to all applicable municipal and fire codes.
15. Prepares written recommendations for physical repairs and/or replacements, improvements, supplies, material and equipment to Site Manager
16. Ensures the update and completion of the Material Safety Data Sheets as well as other safety related inspections and reports.
17. Ensures adherence to all maintenance requirements of The Kalia Inc.
18. Provides direct assistance and direction during after-hours emergencies, as needed.
19. Schedules and supervises fire alarm inspections where appropriate and ensures accompanying paperwork is completed.
EDUCATION and/or EXPERIENCE
High school graduate or GED; Bachelor’s Degree (BA) from a four-year college or university a plus; or one year experience in residential housing maintenance or one year managing people, projects, materials and information; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals and to write routine reports and correspondence. Ability
to speak effectively before groups of residents or staff of the organization. Ability to effectively present information in one-on-one and small group situations to Board of Directors, stockholders, and other staff of the organization.
Ability to add, subtract, multiply, and divide, using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent.
Ability to solve financial, maintenance and people problems logically and creatively with minimal supervision or direction. Ability to interpret a variety of instructions furnished in written, oral or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have reliable automobile transportation, a valid Hawaii Driver’s License and insurance.
OTHER DESIRABLE SKILLS, ABILITIES AND QUALIFICATIONS
· Willingness to learn and troubleshoot preventive plumbing, electrical and landscaping and ongoing maintenance issues and concerns.
· Positive attitude, good sense of humor, energetic, assertive, and capable role model for managed staff.
· Demonstrated integrity on a professional level.
· Excellent communication and customer service skills. Strong attention to detail.
· Knowledge of Microsoft 365 Outlook, Word and Excel.
· Ability to handle a large number of projects at once and shifting priorities in a fast paced environment.
The physical/sensory/cognitive demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Approximately 40 percent of the job is done sitting, 30 percent standing and 30 percent walking. Frequently walks, stoops, bends, squats (to retrieve files or pick up debris). climbs stairs, walks on uneven ground, lifts items less than 15 pounds, and reaches at, below, or above shoulder level. Frequent face-to-face interactions with stockholders/residents/staff/visitors and must speak clearly and articulate with extreme accuracy to give directions, talk on the phone, etc.
Occasionally may lift items 16-50 pounds, push items 20 pounds, climb ladders, kneel, twist, or grasp/pull/carry/push equipment. Must occasionally withstand heights up to the number of stories in the building.
Must pass the Hawaii driver's license vision test. Must be able to proofread documents, read policies and procedures, contracts, forms, hand-written information and other information.
Must be able to receive verbal information/instructions over the phone and in person. Must be able to distinguish the sounds made by emergency equipment from other environmental sounds.
Must be sufficient to detect foreign/unpleasant odors while walking through buildings, such as a natural gas leak.
Must be able to concentrate despite constant interruption.
Must be able to attend to tasks for more than 60 minutes at a time.
· Typical equipment and tools include: computer, printer, telephone, rotating on-call cell phone, other phone-related equipment, copy machine, fax machine, janitorial supplies/cleaners, maintenance tools/equipment.
· Work is performed inside approximately 60 percent of the time. Inspections, tours, deliveries, etc., may be performed, in part, outside.
· May be exposed to loud noises during emergencies.
· Expected to handle irritated, belligerent, or upset stockholders, residents or visitors with calmness, diplomacy, and good social skills.
· May be exposed to hazardous materials such as paints, cleaners, or other janitorial/maintenance materials.
We offer a comprehensive benefits package that includes medical, dental, vision, as well as a 401K retirement plan with 3% company match after one year and Paid Time Off accrual.
Five days a week 10AM - 6:30PM
Mon-Fri or Tues-Sat.
Send resume by email.