Personal Administrative Assistant

The Infinity Group

The Personal Administrative Assistant is a GO-GETTER. They are hungry to do more than what is expected and go above and beyond at every opportunity. They are passionate about the quality of their work and are meticulous with details. They have the unique ability to go fast AND get it right. This is a fulfilling opportunity where the candidate will see firsthand what it takes to successfully run several real estate businesses.

You will manage our lives and administrative needs from beginning to end. You will relish the opportunity to take on greater responsibilities and will be eager to demonstrate your ability to push us closer to achieving our goals AND your own. You will be deeply committed to success; both ours and yours while growing your skills and business acumen.

Compensation:

• Salary Range: $40,000 - $60,000 based on level of experience
• Paid Time Off (PTO) - 10 paid holidays, 10 paid vacation days, 5 paid sick days
• Health Care Benefits - Eligible to participate in our group plan immediately; company will contribute $150/month towards your costs starting after the 3rd month of employment
• 401k - Eligible to participate after 6 months employment; company match of up to 3.5%
• Bonuses - Considered after a 90-day period
• Rapid growth potential

Responsibilities

Regular Work Activities:

• Manage payroll and other business administration activities
• Maintain existing business entities and create new ones
• Create systems to support business rhythms and operations alongside leaders
• Oversee Short Term Rental operations; systems, marketing, launching, and guest experience
• Perform property research and analysis to find additional properties to purchase and manage
• Open mail, organize/file papers, pay bills, put packages away
• Work with professional vendors: attorneys, financial planners, bankers, CPA, etc. Prepare tax info
• Light bookkeeping with QuickBooks - monthly financials preparation; grow to learn analytics
• Calendar management & scheduling appointments
• Serve as gatekeeper to limit distractions and coordinate things as needed
• Managing and guarding your leaders' calendar, scheduling appointments, travel logistics, and overall keeping your executives on schedule and on task by proactively taking on functional business and personal tasks
• Monitoring, managing, and answering email communication on behalf of your leaders, briefing them on the "need to knows". Reminding leaders of key deadlines or deliverables as needed to ensure things stay on track and move forward
• Any details or assistance needed in any of their businesses
• Managing the household, including coordination of vendors, and contractors, managing maintenance, and collecting quotes
• Coordinate the purchase, installation, and maintenance of all office equipment and personal household items as needed
• Making calls & facilitating whatever is needed
• Shopping, errands, returns, gift wrapping, decorating, gift purchasing, and sending
• Facilitate & manage parties & all event planning logistics, including invitations, vendors, etc.
• Many to-dos, management of people, processes, and household needs

Qualifications

• Strong written and verbal communication skills
• Results-oriented and has the ability to take charge when needed
• Learning based
• Ambitious with proven ability to succeed
• Ability to think on your feet
• Willingness to do whatever it takes
• Ability to negotiate and reason with people
• Organizational skills
• Ability and willingness to learn QuickBooks, light bookkeeping, document tax prep
• Working with limited direction or supervision
• Reliability, integrity, dependability & honesty
• Confidentiality and discretion - you will be working on our most sensitive and personal projects
• Ability to research things and provide a high level of detail in communicating findings
• Expeditious work and sense-of-urgency
• Prioritization
• Excellent follow through and communication - over-communicate to ensure things are fully known
• Resourceful and tactful. A good "researcher" to figure things out, has the ability to negotiate with vendors & a proven track record of managing money & business details of others.

Compensation

$40,000 - $60,000 DOE + benefits

About The Infinity Group

The Infinity Group operates numerous businesses with annual volumes totaling close to $1B. They are constantly growing and expanding their operations, businesses, and investment ventures. They are avid learners and strive to help those around them grow both professionally and personally to reach new heights. They move quickly and have a lot of fun while doing so! They are down to Earth and operate with integrity as their top core value. Outside of their companies, they enjoy spending time with their two young children and three dogs, time at their lake house, and traveling the world.

The Infinity Group family of companies is comprised of a Real Estate Brokerage, sales team, title company, mortgage company, agent services organization, investment portfolio, and insurance partnership. Its mission is to be the one-stop shop and easy button that allows consumers and agents to have a superior end-to-end experience in achieving their real estate and financial goals.