Sr. Accountant

This passionate community of life-changing educators is looking to add a Senior Accountant to their team. This firm specializes in amplifying the voices of both their clients and their employees through providing spaces for individuals to chart their own journey, as educators and leaders within their respective fields.

Senior Accountants accurately record and maintain the general ledger and fixed asset transactions in accordance with Generally Accepted Accounting Principles. Their primary responsibilities include preparing financial statements and supporting schedules, reporting accurate account balances in the general ledger cash accounts, and creating appropriate month end adjusting entries in accordance with generally accepted accounting principles. They work closely with others in and outside of the department to ensure integrity of accounting data and may coordinate the work of others within the department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Maintains the chart of accounts in both the Financial System and AMS system.
  
• Prepares and records monthly journal entries, verifies and runs monthly depreciation, creates and runs recurring journal entries and imports General Ledger transactions from the association management system (AMS).
  
• Runs financial statements, verifies balances, and distributes financial statements to Budget Managers. Maintains distribution lists.
  
• Prepares monthly account analysis and reconciliations for various assigned Balance Sheet accounts and prepared and records resulting adjusting journal entries.
  
• Prepared and records monthly adjusting journal entries.
  
• Manages imports from AMS system including the transfer of both the monthly General Ledger transactions and the weekly Refund Vouchers. Schedules the timing of the processes by coordinating with various Staff members to ensure transactions are complete. Monitors and correct errors and exceptions.
  
• Facilitates and completes monthly close procedures for Financial Statements.
  
• Prepares ad hoc reports, prepares grant reporting, provides account analysis, answers questions related to financial statements, accounts payable, accounts receivable and banking issues.
  
• Prepares audit schedules for various accounts assigned and gathers supporting documents.
  
• Works directly with auditors to answer inquiries arising from audit or to provide additional information such as fluctuation analysis of income or expense, tracing customer payments to invoices or providing additional testing samples.
  
• Prepared bank, legal, and inventory confirmation letters as required by auditors.
  
• Reconciles monthly operating account
  
• Downloads monthly bank account activity and provides department staff with wire and ACH information to ensure transactions are recorded.
  
• Monitors bank account daily activity including the exporting the bi-weekly positive pay file, resolving exceptions, adding payroll issues, and completing Stop Payments requests.
  
• Maintains subsidiary ledgers (accounts receivable, accounts payable, fixed assets, inventory).
  
• Acts as a resource for other departmental staff and with monitoring internal controls.
  
• Assists with stale dated checks process by providing data and timing, add new General Ledger accounts, researching check payments, placing stop payments, and troubleshooting software issues.
  
• Assists Accounts Receivable with credit card research, customer refund information, billing and Personify issues. Monitors aging of accounts payable or accounts receivable subsidiary ledgers.
  
• Contributes to developing new workflows, processes, and procedures to improve accuracy and efficiencies both within and outside the department.
  

QUALIFICATIONS

• A four-year college degree in a relevant field of study is preferred. Equivalent experience and training may be substituted for the degree requirement.
  
• CPA accreditation is preferred.
  
• Knowledge of generally accepted accounting principles in the United States is required.
  
• Strong understanding of Accounts Payable, Accounts Receivable and Cash Receipts processes and procedures and how they interface with the General Ledger.
  
• Knowledge of automated information systems and general accounting systems is strongly desired.
  

Skills and Abilities

• Ability to demonstrate the practical application of Generally Accepted Accounting Principles.
  
• Ability to make administrative decisions and judgments and to provide technical advice and information to staff regarding financial information.
  
• Superior problem-solving, analytical and project management skills.
  
• Ability to take initiative to meet deadlines.
  
• Strong organizational skills with special attention to detail and time management.
  
• Excellent verbal and written communications skills.
  
• Strong interpersonal skills.
  
• Ability to use discretion and maintain confidential information.
  
• Ability to learn and use new software applications quickly.
  
• Proficient with Microsoft Office applications, particularly Excel.
  
• Ability to learn and use web-based office applications for online collaboration and document/content management.
  

Experience

• Five or more years of accounting or finance experience.
  
• Experience with association management software is a plus.
  

• Normal demands associated with an office environment.
  
• Work, at times, occurs in a collaborative open space characterized by formal and informal teams.
  
• Daily interaction with ASCD staff at all levels regarding financial statement preparation and ad hoc reporting.
  

PHYSICAL DEMANDS

• Ability to remain at a desk for extended periods of time.
  
• Ability to communicate and exchange information with others.
  
• Ability to move about to coordinate work in areas of varying heights.
  
• Ability to perceive and inspect records in a document management system.
  
• Ability to operate general office equipment.