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Office Manager - Distribution Industry

The Gilbert Company Pomona, CA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Primary Objective:

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness. Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Acts as a liaison between The Gilbert Company and the customer to ensure excellent customer satisfaction. 

Principle Duties and End Results

  • Conducts management and staff meetings to organize office activities and assure continuous improvement
  • Ensures that data entry is accurate through training and audit of administrative staff’s productivity
  • Directs all accounts payable activities including purchase requisition process and payable voucher process in accordance with corporate issued standards
  • Coordinates accounts receivable activities with Corporate Accounts Receivable Department, to include receivable collection efforts and review of billing issues/errors
  • Ensures that weekend and month end closings are complete. This includes training of a backup person to do same
  • Responsible for the accuracy, submission and timely reporting of productivity
  • Produces month end accounting reports and flash within time limit as set forth by accounting deliverable schedule
  • Ensures cross-training of administrative personnel on monthly reports
  • Coordinated end of month efforts to ensure transactional and accessorial billings are completed timely and accurately
  • Ensure that back up and transactional documents are archived properly and organized, and storage is maintained
  • Effectively keeps management and customer representatives informed of critical issues that affect the office and warehouse operation
  • Plans, directs, and implements administrative support to meet prescribed productivity and service goals
  • Interviews, hires and trains staff according to company procedures and policies
  • Provides support to warehouse management
  • Assists in the establishment of customer service standards and communicates these standards to all staff members
  • Assures that customers receive the required level of administrative support
  • Maintains appropriate customer contact and responds to requests when required
  • Ensures proper communications via email or phone with offices and customers
  • Reports office progress to senior management and provides recommendations to improve operations and procedures
  • Creates SOP’s for all processes and ensures effective cross training amongst all staff members
  • Monitors office supplies

Requirements:

 ·         Bachelor’s Degree and a minimum of 5 years of progressively responsible experience in distribution and logistics management required

·         Qualified candidate should have 5+ years’ management experience in a 3PL Transportation office engaged in store deliveries, consolidation and drayage

·         PCS, Bearware, Microsoft Office, and AS400 proficiency

·         Requires responsible work habits and the ability to meet deadlines

Excellent communication skills both verbal and written

Company Description
For over 32 years The Gilbert Company has specialized in supply-chain services for the retail sector. With special emphasis on the apparel, footwear, and electronics segment, we have positioned ourselves as one of the premier 3rd Party Logistics providers in the industry...and for two major reasons...we understand the demanding dynamics and sense of urgency required to excel in this arena...and we have the knowledge, experience, and people to deliver results that allow our customers to succeed in such a challenging environment.

The Gilbert Company

For over 32 years The Gilbert Company has specialized in supply-chain services for the retail sector. With special emphasis on the apparel, footwear, and electronics segment, we have positioned ourselves as one of the premier 3rd Party Logistics providers in the industry...and for two major reasons...we understand the demanding dynamics and sense of urgency required to excel in this arena...and we have the knowledge, experience, and people to deliver results that allow our customers to succeed in such a challenging environment.

Address

2849 FICUS ST

Pomona, CA
USA

Industry

Business

View all jobs at The Gilbert Company