Administrative Assistant

The Gentry Companies are a fast-growing family of businesses serving the Greater Columbus area’s design-build residential and commercial renovation and repair needs. The Gentry Companies are #9 on the Business First “Fast 50”, and rated one of “Central Ohio’s Busiest Residential Remodelers” for 2020, 2021, 2022. We are looking for a motivated individual to join our small, family-like team and help us meet our growth goals for 2023 and beyond.

Administrative Assistant Job Responsibilities:

• Answers phone calls and responds to voicemails, schedules estimates, consultations, handyman services, and any other appointments staff may need
• Supports occasional visitors
• Provides administrative support to ensure efficient operation of the office
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Exhibits polite and professional communication via phone, mail, e-mail, and in person contact.
• Monitors social media accounts, and creates and posts content as appropriate
• Schedule services for job sites
• Confirm appointments with customers and follow up on invoices
• Maintain vehicle registrations and records
• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Schedule and Benefits

• Full-time, Monday through Friday, Approximately 8:00am to 4:30pm
• Pay starting at $16 to $18 per hour
• 401k with 50% match
• Dental, Vision, Basic Life and Short-term Disability 100% company paid
• Supplemental Life insurance, Tele-Medicine, and identity protection available.
• PTO and Paid Holidays
• Regularly stocked groceries for the office

Administrative Assistant Skills and Qualifications:

• Proficient in Social Media usage and communication
• Ability to learn new software (such as Quickbooks)
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required, Associate degree preferred
• 1+ year of administrative assistant experience (preferred)
• Knowledge of appropriate software including: Microsoft Word, Excel, Outlook, and Adobe Acrobat