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Executive Administrative Assistant

The Gellman Team
Saint Louis, MO
  • Posted: 4 days ago
  • Full-Time
Job Description

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our CEO. In this role, you'll have a chance to bring the CEO's vision and mission to reality. As owner and manager of several businesses and real estate holdings, an Executive Assistant is the most important hire for the company this year. The Executive Assistant will complete critical aspects of deliverables with a hands-on approach, that will allow the CEO to effectively lead the company. The ideal candidate is an experienced individual who is passionate about achievement and draws energy from working hard. Working for our team will require you to bring a dynamic personality, organizing prowess, service orientation, highly motivated drive, ability to get things done, confidentiality, discretion, maturity, and desire for excellence in all that you



  • Be the main point of contact for high-level executive
  • Manage schedules including itineraries, travel arrangements, and team meetings
  • Perform basic bookkeeping duties
  • Support an executive with meeting preparation and take minutes
  • Perform office management duties such as organizing filing systems and ordering office equipment and supplies

The Executive Assistant is motivated by working within a fast-moving, enterprising environment, that is mission-driven, results-driven, and community-oriented.

The ideal individual will bring the following skillsets to the Company:

  • Exceptional judgment in a variety of situations
  • Creative, forward-thinking and "outside of the box thinking"
  • A proactive approach to problem-solving with strong decision-making capability and initiative
  • Strong written and verbal communication
  • Solid administrative, and organizational skills
  • Realistic balance among multiple priorities
  • Ability to work independently on projects, from conception to completion
  • Work under pressure at times to handle a wide variety of activities and confidential matters with discretion
  • Emotional maturity
  • Ability to handle multiple to-dos (both personal and professional - willing to do whatever it takes)
  • Calendar management scheduling appointments
  • Results-oriented and have the ability to take charge when needed
  • Reliability dependability
  • Research-oriented

  • Accustomed to working on strict deadlines and handling confidential information
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
  • High school diploma or G.E.D. required
  • Experience using Microsoft Office

Experience Requirements

Strong work tenure, supporting C-Level Executives

Highly administrative position and we are looking for someone experienced as an executive assistant.

Technological proficiency in the following:

  • Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Adobe Acrobat
  • Social Media web platforms
  • Experience in Salesforce is a plus
  • QuickBooks and Quicken

Summary and How to Apply

Interested applicants must have experience with this type of role and a loving heart, with a “whatever-it-takes” attitude about life. A natural “what do you need; how can I help” mantra about his/her work is critical. Ideal candidate with have a high sense of urgency, act with proactivity, initiation, and someone who simply “gets it done” and works FAST.

This is a demanding position! Only highly qualified candidates, who have worked in this capacity, please apply.

Only resumes that include an impressive/detailed cover letter with your resume will be considered. Please detail your interest, experience, and why you are the perfect fit for this position!

We are excited to have you join in our success!!

About Company

If you crave excitement and love running toward the fire, then we’re a perfect fit.

founded on the principle that our clients desire and deserve personal service combined with the latest technology to accomplish their Real Estate goals.

We’re in the process of building one of the fastest-growing real estate teams in the United States. In 2021, The Gellman Team was ranked as the #1 Team in the State of Missouri. We hire to fit the culture of our team. We work in a cohesive manner and have an onsite coach that will serve you to help you achieve your goals.

The Gellman Team


Saint Louis, MO



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