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Human Resources Coordinator

The French American Academy
Jersey City, NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Human Resources Coordinator will work closely with the Head of School and Business Manager to assist with recruitment, employee records, payroll processing, and professional development. The Human Resources Coordinator will provide administrative support to all employees, whether they are teachers or staff, and will contribute to create a warm and effective working environment.





•      Prepare ads for hiring season

•      Collect and organize resumes

•      Participate in job fairs

•      Conduct pre-screening interviews

•      Organizes candidates’ interviews with Division Heads

•      Call and record references

•      Liaise with Cordell and collect all appropriate documentation (teachers’ roster,  

        English tests, reference letters, medical forms, and casier judiciaire)

•      Prepare and attend Cordell Orientation Meeting

•      Liaison with immigration attorney for all other visa and collect all appropriate 


•     Ensure that interviews after probation period are done in all divisions

•     Research and implement our own J1 Program Sponsorship


Employees files

•      Prepare files for future teachers and staff and collect additional documentation    

       (cari, fingerprint, w4, insurance, handbooks receipts, all medical forms, etc.)

•      Ensure that teachers and staff’s’ files are revised every year (new contracts, update 

       of employment authorization, etc.)

•      Write teachers and staff’s contracts and offer suggestions for content updates if needed

•      Prepare and collect forms for French Education Ministry “détachement” requests

•      Establishes effective relationships with le “service des établissements scolaires” in 


•      Propose update for the Employee Handbook yearly

•      Ensure that evaluation forms such as annual interview or walk through visits are done

•      Record personal days of the admin team 

•      Answer all administrative questions from new and current teachers and staff


Orientation and Professional Development

•      Organize the arrival of new employees (lodging, transportation, bank, social security, etc.)

•      Prepare orientation days or meetings for new employees upon Head of School guidance

•      Organize professional development days upon Head of School guidance

       (speakers, materials, lunch, breakfast, transportation of teachers, etc)

•      Issue Certificates of Attendance for Professional Development

•      Monitor PD days attendance for each employee


Payroll & Insurance

•      Bi-monthly payroll (collect the hours and liaison with Esmer)

•      Bi-monthly 401K (communicate and enroll employees, liaison with John Hancock

•      Medical and Dental coverage: liaison with broker for medical and dental coverage, 

       search and yearly negotiation for providers. Ensure waivers are on file

•      Manage workers compensation and any claims

•      Manage unemployment forms and all disability forms

•      Respond to bank references check



Responsibilities above will be performed for the FAA of Jersey City and may be extended to all entities pertaining to the FAA Group.


Skills required

French language is mandatory

Discretion and confidentiality

Flexibility, warmth, and listening skills

Rigor and great sense of organization

Computer skills (google drive, dropbox, etc)


Hours of operations
From 8:30am to 5pm, Monday through Friday with 30 minutes lunch break


Location : FAA Jersey City


Compensation and benefits 

annual gross salary 70K$

Medical & dental (90% covered by employer)

401K after one year


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The French American Academy


Jersey City, NJ