Commercial Banking Administrative Assistant

Job Title: Commercial Banking Admin. Assistant

Department: Commercial Banking

Classification: Non Exempt

Reports to: VP Commercial Banking

JOB SUMMARY

The Commercial Banking Administrative Assistant position provides assistance to Sr. Commercial Banking Officers (Sr. CBO’s) in the lending process with prospective and existing commercial loan clients. They will assist in the loan underwriting process and the entire loan process from origination to closing. They will assist in coordinating loan closings with borrowers, attorneys and title companies as needed. They will follow-up as needed for ongoing financial information, collateral reporting, borrowing base certificates, construction draw requests and payment collection activities. The Assistant will be required to have strong customer relations skills.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• They will have direct contact with clients to gather financial information, legal documentation for underwriting, prepare New Loan Request Worksheets, prepare Appraisal Request forms and other documents needed to deliver to Credit Analysts. (25%)
• Assist in the preparation of Term Sheet proposals and other correspondence for clients and prospects with the direction of Sr. CBO’s. (15%)
• Communicate with existing and prospective clients to maintain strong relationships. Manage and monitor on-going financial reporting, audit requests, documentation needed for participant banks, assist in hazard/flood insurance requirements and construction monitoring activities. Answer incoming calls and assist clients with loan issues. Review, track and follow up with customers for exceptions and ticklers within the loan process. (35%)
• Assist the Sr. CBO’s in review and preparing the Loan Closing Checklist to prepare for loan closings. Coordinate required documents needed for closing with borrowers, attorneys and title companies. (20%)
• Assist Sr. CBO’s in the application and processing of SBA 7A and SBA 504 loans. (5%)

BASIC DUTIES

• Proactively Promote The Farmers Bank
• Assist internal and external customers to serve and exceed their expectations.
• Accountable for all bank policies/procedures that apply to this position and department.
• Serve as a leader and in supporting and setting the example for the Core Values and Customer Service Standards of The Farmers Bank.
• Perform other duties as assigned.

PERFORMANCE MEASUREMENTS

• Customer relations
• Productivity
• Accuracy
• Attention to detail
• Financial and Covenant monitoring
• SBA Initiatives
• Teamwork & Cooperation

The Farmers Bank is an Equal Opportunity Employer/Veterans/Disabled. Benefits, 401(k) with match of 100% up to a 5% employee deferral.

QUALIFICATIONS

EDUCATION

2 year College Degree in related field and or 6 months to 2 years’ experience in commercial credit

CERTIFICATIONS

Employee Development certifications: Bank Products and Services; Personal Development.

JOB KNOWLEDGE

Proficient in Excel, Outlook and Word and basic financial and accounting knowledge

EXPERIENCE REQUIRED

Commercial Banking or professional office

SKILLS/ABILITIES

Communication and decision making skills; organizational, planning, and sales and services skills. Advanced computer skills including Microsoft Office products: Word; Excel and Outlook.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

REACHING

Extending hand (s) and arm (s) in any direction.

FINGER DEXTERITY

Using primarily just the fingers to make small movements such as typing, picking up small objects, counting money or pinching fingers together.

TALKING

Especially where one must frequently convey detailed or important instructions or ideas accurately to customers or co-workers. Clear, easily heard, pleasant voice.

REPETITIVE MOTIONS

Movements frequently and regularly required using the wrists, hands and/or fingers.

HEARING REQUIREMENT

Able to hear normal conversations and receive ordinary information.

VISUAL REQUIREMENT

Average, ordinary, visual acuity necessary to prepare or inspect documents.

PHYSICAL STRENGTH

SEDENTARY WORK

Sitting most of the time. Exerts up to 10 lbs. of force occasionally.

WORKING CONDITIONS

TYPICAL OFFICE

No hazardous or significantly unpleasant conditions.

YES

Frequent local travel.

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

REASONING ABILITY

Advanced

Ability to deal with a variety of variables with only limited examples or experience to draw from. Able to interpret difficult instructions.

ACCOUNTING/MATH SKILLS

Moderate

Ability to perform basic math skills, use decimals to compute ratios and percent’s, and to draw and interpret graphs.

LANGUAGE

Moderately Complex

Ability to read, interpret and understand periodicals, documents, manuals, regulations and laws. On computer, possesses the ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, and style. Communication with customers and co-workers is clear and understandable with frequent exchange of difficult ideas and subjects.

CRITICAL PERSONAL TRAITS

• Communication
• Ability to Prioritize
• Action Oriented
• Customer Focused
• Detail Oriented
• Energetic/Self Motivated
• Follow Through
• Organized
• Results Driven
• Team Player
• Work Commitment

INTENT AND FUNCTION OF JOB DESCRIPTIONS All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.