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Sr Administrative Assistant

The Broad Institute Cambridge, MA
  • Expired: January 14, 2020. Applications are no longer accepted.

Job Description

OVERALL DESCRIPTION

The Stanley Center for Psychiatric Research at the Broad Institute of MIT and Harvard is looking for a talented, dependable and enthusiastic individual to serve as Senior Administrative Assistant to the Co-Director. The primary responsibilities are to provide comprehensive administrative support to the Co-Director, which may include support of strategic projects.

The Senior Administrative Assistant is a representative to the internal and external community for the Stanley Center. This includes interaction with individuals from all levels of the Broad Institute including senior executive leadership. The individual will also engage with Stanley Center scientific and administrative leadership, scientific advisory board members, as well as representatives from philanthropic, public policy, academic, and industry sectors. This candidate should be passionate about the mission of the Stanley Center and Broad Institute with demonstrated ability to work in a highly-demanding and fast-paced environment. The candidate must be able to use judgment to handle complex and confidential situations and effectively prioritize a wide variety of tasks, balancing multiple longer-term projects and goals with the immediate needs of the office. Successful candidates will have excellent communication and organization skills and ability to work within a cross-functional administrative team.

The Sr Administrative Assistant will support Morgan Sheng, MD, PhD, Co-Director of the Stanley Center for Psychiatric Research and Core Member at Broad Institute of MIT and Harvard. As Co-Director of the Stanley Center,Shengworks closely with Stanley Center Director Steve Hyman, MD to shape the Center's scientific vision and direction. He also oversees the Center's therapeutic efforts, working closely with the Broad's Center for the Development of Therapeutics. In his own lab, he undertakes fundamental research to elucidate the biological basis of psychiatric disease.

Dr. Shengis also MIT faculty as professor of neuroscience in the Department of Brain and Cognitive Sciences, where he is an affiliate of both the McGovern Institute for Brain Research and the Picower Institute for Learning and Memory. Shengis an accomplished physician-scientist who has done pioneering work in both academia and industry. Sheng has a decade of experience the biotech industry where he has built and led a world-class neuroscience department and research program focused on elucidating pathologic mechanisms and developing new treatments for neurodegenerative diseases and pain, and illuminating pathways that are of basic scientific interest as well as therapeutic relevance.

ABOUT THE STANLEY CENTER

The mission of the Stanley is to reduce the burden of serious mental illness through research into the underlying pathophysiology of these diseases and discovery of potential therapeutic strategies. Our primary focus is on severe, heritable psychiatric disorders: schizophrenia, bipolar disorder, autism spectrum disorders and attention deficit hyperactivity disorder. Stanley Center researchers collaborate with research groupsaround the worldto identify important patient populations, technologies, and scientific approaches that will significantly advance our research objectives and knowledge for the psychiatric research community.

RESPONSIBILITIES

  • Provide comprehensive administrative support to the Co-Director, the Sheng lab, and other PIs ad hoc by working closely to clarify priorities and clear impediments in addition to anticipating needs in a rapidly changing environment.
  • Strategically and effectively manage the Co-Director's calendar and handle complex scheduling requests, with proactive authority to make decisions on prioritization, including arranging cross-institutional meetings, lab meetings, teaching responsibilities, press interviews, speaking engagements, conference room bookings etc.
  • Co-ordinate with partner institutions (MIT, McGovern Institute, Brain & Cognitive Sciences Dept, and Picower Institute) on administrative matters when necessary.
  • Plan and coordinate extensive domestic and international travel for the Co-Director (and occasionally other staff) on tight timelines, including flight, hotel and ground transportation.
  • Screen and triage requests and responds to various inquiries from all levels of employees and external sources. Uses excellent judgement and tact to potentially respond to a wide range of queries.
  • Work closely with the Broad Human Resources Team to coordinate interviews of professional and laboratory staff.
  • Complete travel and expense reports on a timely basis, in Concur.
  • Represent the office in a professional manner, exercising judgment and discretion with regard to confidential issues and materials when responding to mail, telephone, electronic, and in-person inquiries, including addressing issues independently or making referrals, as appropriate.
  • Manage Co-Director's records, files and/or other documents, including updating CV and NIH biosketch, budget/financial data, and appropriately handle confidential or sensitive material.
  • Prepare and organize daily briefing materials for the Co-Director, including copying, printing and binding materials.
  • Draft and proofread correspondence and other written material on behalf of the Co-Director when requested.
  • Provide occasional personal assistant support for the Co-Director, as needed.
  • Assist with Stanley Center community building activities and maintain an active role on the Stanley admin support team.
  • Assist and help coordinate meetings and special events, including catering.
  • Provide backup AA coverage for the program's Core Members when other AAs are out of office.

REQUIREMENTS

  • Bachelor's degree or equivalent with 6+ years of related experience
  • Experience in a research setting preferred
  • Ability to be flexible, to multitask and to work in a fast paced and challenging environment.
  • Comfortable working independently as well as in collaboration with Stanley Center Adminteam.
  • Strong communication skills, both verbal and written; strong interpersonal skills, including the demonstrated ability to influence others and to build strong working relationships with individuals at different levels inside and outside the organization.
  • Demonstrated good judgment is key, including the ability to build trust, with high integrity and discretion with confidential information.
  • Ability to multi-task and prioritize work by considering its risk, importance, urgency, and potential implications.
  • Strong customer service skills and excellent problem-solving skills
  • Strong organizational skills and attention to detail
  • Exceptional proficiency in Concur, Zoom conferencing, Microsoft Word, Excel, PowerPoint, and Google Suite (Gmail, Google Calendar and Google Drive).
  • A flexible schedule on occasion for special events is preferred.

Benefits and Perks

Opportunities for professional development and career advancement.

Colleagues who are intellectually curious, hard-working, and collaborative with backgrounds spanning science, communications, operations and finance.

Exposure to industry experts, biotech leaders, top scientists and policymakers.

A generous benefits package. Details on our benefits package can be found here -https://www.broadinstitute.org/benefits/benefits-working-broad

The Broad Institute will not offer visa sponsorship for this opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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The Broad Institute

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Cambridge, MA
USA