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Development and Membership Coordinator

The Boston Athenaeum
Boston, MA
  • Posted: over a month ago
  • $45,000 to $52,000 Yearly
  • Full-Time
Job Description

ESSENTIAL JOB FUNCTIONS

The Boston Athenæum seeks a mission-driven individual with fundraising experience and a strong interest in developing effective and efficient systems to nourish a growing development operation.


The Development and Membership Coordinator will be an integral part of the Development team and will take the lead on maintaining the accuracy of the donor database, overseeing the organization’s gift entry and acknowledgement process, researching donor prospects for annual and major giving, and supporting the planning and execution of institution-wide fundraising and stewardship events.


This role implements strategies to engage current and prospective donors, contributes to fundraising opportunities, and implements best practices to optimize the BA’s internal database. A team player and a self-starter, the Development and Membership Coordinator is able to support or jump into new projects quickly, think creatively, and manage day-to-day tasks to meet near- and long-term goals.


The ideal candidate is a keen writer, resourceful, detail-oriented, and an efficient multi-tasker, with demonstrated project management and communications skills. The Development and Membership Coordinator reports directly to the Chief Development Officer and works collaboratively with all members of the Development and Membership team.


RESPONSIBILITIES


The Development and Membership Coordinator will work with members of the Development and Membership team to meet or exceed annual revenue targets. Participates in the creation, planning, and implementation of new and existing strategies.


Administrative

  • Regularly reconcile donations, pledges and financial records with the Accounting and Finance office. Assume quality control functions to ensure that gifts have been entered and allocated appropriately.

  • Opens, sorts and distributes department mail

  • Monitors general email and voicemail

  • Inventories supplies and replaces as necessary

  • Maintains all accounts and postage, scans and files all correspondence generated by the Development Team.


Donor Relations

  • Responsible for drafting, revising, mailing, and tracking effective acknowledgement letters, proposals, visit briefings, presentations, reports, pledge agreements and reminders, and donor correspondence.

  • Project manages the meetings of Board Committees for Nominating and Governance and Advancement Committees.

  • Supports the work of the Annual Giving Officer by assisting with the creation of welcome materials for new Proprietors of the Boston Athenaeum and maintaining a historical database of shareholders.

  • Regularly reaches out to lapsed proprietors to secure annual assessments.

  • Participate in relationship-building with donors, patrons, and guests as appropriate.


Systems/Operations

  • Create, run and ensure accuracy of weekly and monthly reports.

  • Manage prospect research tools including serving as the admin for WealthEngine; Research donor prospects and make qualified suggestions for new annual fund and special campaign prospects.

  • In collaboration with the events team, project manage donor and membership-focused events. Oversees the mailings, registration, logistics, volunteer management, tracking attendees and reporting as it relates to fundraising and membership objectives

  • Develops a strong proficiency in our donor database, Salesforce, to become a primary resource for any database questions or requests, including improving procedures for donor strategy.

  • Updates outdated development and membership operations and processes documentation


QUALIFICATIONS & REQUIREMENTS

  • Excellent verbal and written communication skills.

  • Demonstrated skill with data management systems and analysis; experience with Salesforce.

  • Strong project management skills and the ability to create and implement processes.

  • Ability to exercise good judgment, confidentiality, and discretion.

  • Ability to work collaboratively and independently inside an organization and with external constituencies.

  • Proficiency in GSuite

  • Proven attention to detail and conscientiousness.

  • Action-oriented and adaptable problem-solver with the ability to exercise professional judgment to find solutions to challenges as they arise

  • Ability to manage multiple projects and deadlines and to work well under pressure.

  • Commitment to fostering a workplace culture of teamwork, diversity, and inclusion.

  • Submit to and pass a background check, including criminal history, personal references, employment verifications and Registry of Motor Vehicles (if applicable).

  • Bachelor’s degree required.

  • 1-3 years experience in development.

  • Newly hired employees are required to be fully vaccinated for COVID-19 (i.e. have received both doses of a 2-dose vaccine OR a single dose of a one-dose vaccine) and must provide proof once a job offer has been made.


Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.



Why work at the Boston Athenaeum?


The Boston Athenaeum is committed to engage a wider and more diverse audience. To make that possible, we have begun a variety of new initiatives including a major expansion project with a reimagined children’s library. We are looking for a colleague who will be excited by the opportunity to use our strengths and advance the Athenaeum’s future as a central part of our cultural landscape.


Beyond the opportunity to work amongst the collections at one of the most distinguished libraries in the nation alongside a passionate and welcoming team, working at the Boston Athenaeum comes with plenty of other perks. Some of our benefits include:



  • Paid time off and sick days.

  • Competitive 403B package

  • Paid parental leave.

  • Comprehensive medical and dental insurance

  • Life Insurance

  • Commuter benefits


To Apply: Please submit a Cover Letter and Resume =

The Boston Athenæum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact the Director of Business Operations & Augusta Thomas Director of Finance, Christopher Boudrot, at 617-720-7642.

The Boston Athenaeum

Address

Boston, MA
02108 USA

Industry

Technology

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