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Administrative Assistant

Glen Allen, VA
  • Expired: August 10, 2022. Applications are no longer accepted.

Primary Function: Advanced administrative support for the CFO, VP of HR and four directors, as well as provide occasional back up to Commercial Property Management Assistants, along with daily receptionist duties.

Education: Minimum of three to five years work related experience

Qualifications: Must have general knowledge of Windows, advanced knowledge of Microsoft Word and Excel and intermediate knowledge of PowerPoint, experience with dictation and transcription and the ability to type 50+ words per minute. Attention to detail and accuracy. Demonstrate excellent organizational and time management skills. Prior receptionist experience is also a plus.


  1. Assist with follow-up and tracking of all litigation. Responsible for ensuring subpoena requirements are met and Thalhimer certification documents are acquired.

  1. Assist with handling of broker license renewals. Responsible for tracking new agent licenses and compliance with Post Licensing Education. Monthly follow-up for existing agents including follow-up letters at 6 months, 30 days and 15 days.

  1. Responsible for maintenance of copiers and fax machines to include determining when service is required and placing service calls as well as maintaining supplies.

  1. Assist Commercial Property Management as the Thalhimer representative for facilities management issues, carpet cleaning, painting, day porter activity and timing on when the work is done.

  1. Responsible for maintaining storage database, and destruction of lease files that are in storage on an annual basis as well as keeping a supply of storage boxes.

  1. Provide receptionist coverage during lunch and when regular receptionist is out, as required.

  1. Manage the wireless plans for the Company, track phones, data usage and approve invoices.

  1. Handle tenant facility furniture issues - furniture repairs, moves, storage, disposal.

  1. Manage office supplies, vendor selection, pricing review, usage review, suggest purchasing policy and approve invoices.

  1. Manage the break room vendor selection, pricing, quality, and invoice approval.

  1. All other tasks and duties as assigned, with dates to be agreed upon.
Employment Type: FULL_TIME



Glen Allen, VA



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