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Agency Administration - Contract Administration and Procurement
Performs highly advanced (senior-level) consultative services and technical assistance work, which involves overseeing the implemented enhanced risk based monitoring processes for contracts and procurements.
Work involves providing key process analysis, documentation, requirement gathering, policy, procedure, outreach and training development. The position will also act as a liaison with core stakeholders involved in the procurement and contract process as well as other agencies. Provides consultative services and technical assistance to core stakeholders involved in the procurement and contract processes impacted by business process changes, which includes end users, budget, legal, procurement, participating divisions and executive management. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
8 a.m. to 5 p.m., 40 hour work week, Monday through Friday. May occasionally work evenings, weekends or holiday. Hours may change based on business needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversees the analysis, implementation and documentation of the Procurement and Contract Management Administration System. Performs technical and business process analysis involving the Procurement and Contract Management Lifecycle.
Oversees the collection, organization, and documentation of requirements for the Procurement and Contract Management Administration System including performing and documenting continuous monitoring and business process modifications based on process analysis and user input.
Oversees the development and updating of program policies, procedures, manuals, and standards for CAP Procurement and Contract Management Administration System and provides for outreach and training for affected staff.
Acts as a liaison between internal programs staff and external agencies to explain the CAP Procurement and Contract Management Administration System, agency internal policies and procedures and statutory requirements. Performs other related duties as assigned.
Graduation from an accredited college or university with a Bachelor's degree.
Graduation from an accredited or university with a Bachelor's degree in Project Management, Business Management, Public Administration, Finance, or Economics.
5 years of experience with business or system process analysis.
5 years of project management experience that includes both written and verbal communication between customers, divisions, internal or external vendors or agencies
3 years of experience drafting procedures, policies, or best practices
3 years of experience creating and providing presentations and/or training to groups to provide outreach and/or stakeholder information.
5 years of experience planning, developing, drafting, managing or overseeing contract instruments or purchase orders, per the guidelines and procedures published in the State of Texas Procurement and Contract Management Guide
Experience with procurement evaluations as a team lead
3 years of experience facilitating meetings for medium to large groups or leading software governance bodies.
3 years of experience using or developing applications in Salesforce.
Experience working with Centralized Accounting and Payroll/Personnel System (CAPPS), or PeopleSoft.
5 years of experience managing large IT contracts, providing business analysis on IT implementations, or as a Project Manager on large IT implementations.
One (1) additional year of experience with business or system processes work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).
Certified Texas Contract Manager (CTCM), Certified Texas Contract Developer (CTCD), or Project Manager Professional (PMP)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires ...