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Events Logistics Coordinator
Texas Medical Center Houston, TX

Events Logistics Coordinator

Texas Medical Center
Houston, TX
Expired: over a month ago Applications are no longer accepted.
  • Full-Time
Job Description

Overview:

Texas Medical Center is seeking a highly organized and detail-oriented Events Logistics Coordinator to join our dynamic team. The successful candidate will play a crucial role in the planning and execution of various events, ensuring seamless logistical operations from inception to completion. This position requires excellent communication skills, strong attention to detail, and the ability to thrive in a fast-paced, collaborative environment. This position will report to TMC’s Director of Hospitality.

Responsibilities:

  • Client Relations:
    • Act as a point of contact for clients, addressing inquiries and providing detailed information about services.
    • Collaborate with clients to understand their needs and preferences.
    • Build and maintain strong client relationships through effective communication and exceptional service.
  • Event Planning:
    • Collaborate with event planners to understand logistical requirements for each event.
    • Assist in creating comprehensive logistics plans, including transportation, setup, and breakdown schedules.
  • Venue Coordination:
    • Coordinate logistics, including setup, teardown, access times, and security arrangements.
    • Conduct site visits to assess and address any logistical challenges.
  • Inventory Management:
    • Maintain an inventory of event materials and equipment.
    • Coordinate the procurement and storage of necessary supplies.
  • On-Site Management:
    • Oversee on-site logistics during events, ensuring smooth operations and troubleshooting any issues that may arise.
    • Collaborate with the events team to address any last-minute changes or adjustments.
  • Communication:
    • Serve as a point of contact for logistical inquiries from both internal and external stakeholders.
    • Provide clear and timely communication to all relevant parties regarding logistics details.
  • Vendor Management:
    • Source, negotiate with, and manage relationships with vendors such as catering services, transportation providers, and equipment rental companies.
    • Ensure that vendors adhere to agreed-upon timelines and deliverables

Qualifications:

  • Proven experience in event planning and logistics coordination.
  • Excellent organizational and multitasking abilities.
  • Strong negotiation and vendor management skills.
  • Effective communication skills, both written and verbal.
  • Ability to work well under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office and event management software (Social Table, Tripleseat)
  • Ability to spend significant time standing and/or walking, occasionally outdoors or on uneven surfaces.

Education and Experience:

  • Bachelor’s degree in events management, hospitality, or a related field or equivalent combination of education training or experience.
  • Previous experience in coordinating logistics for events of varying sizes.

Additional Requirements:

  • Availability to work evenings and weekends, as required by event schedules.


Texas Medical Center is an Equal Opportunity Employer. All applicants will receive consideration without regard to race, color, age, religion, gender, national origin, disability or Veteran status. If you require assistance or reasonable accommodation in the application process, please contact Human Resources at (713) 797-0100 or talent@tmc.edu.

Address

Texas Medical Center

Houston, TX
77021 USA

Industry

Transportation and Storage

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