Be a part of an amazing practice supporting a dynamic community balancing professional and personal lifestyle in a gorgeous Northern California location.
Western Sierra is a nonprofit organization who offers accessible, affordable, quality health care in Northern California. We provide comprehensive medical, dental and behavioral health care and continue to expand our specialty care services, from addiction management to women's health services. We have six health centers across three counties including Nevada, Sierra and Placer county; a region with about 150,000 residents, located 50 miles northeast of Sacramento. The region offers many outdoor activities, where residents enjoy the benefits of a rural lifestyle while remaining close to large cities and airports.
We have an exciting opportunity for A/P-Bookkeeper. Responsible to maintain and update records of financial transactions in the company financial statements. Establish accounts and post transactions.
JOB TITLE: Bookkeeper
REPORTS TO: Chief Financial Officer
SUPERVISION RECEIVED FROM: Chief Financial Officer
SUPERVISION EXERCISED: None
EDUCATION and/or EXPERIENCE:
* Skills: Intermediate accounting skills, knowledge of GAAP, Attention to Detail, Ability to maintain patient confidentiality
* Education: Accounting Degree or equivalent of 3-5 years of bookkeeping experience.
* Additional Preferred Experience:
a. Experience with not-for-profit accounting
b. Experience with accounting in a healthcare environment
c. Computer literate (familiarity with Windows, Microsoft Word and Microsoft Excel).
d. Ability to work with MIP Accounting Software.
GENERAL STATEMENT OF DUTIES: Maintain and update records of financial transactions in the company financial statements. Establish accounts and post transactions.
GENERAL DUTIES: (This list may not include all the duties assigned)
* Process Accounts Payable. Enter A/P into MIP accounting system, generate an Aged Payable report weekly for review by the Chief Financial Officer, process A/P checks, and mail vendor payments.
* Create A/P vendor files in Abila per the W-9 prior to issuance of payments.
* Oversee available cash for payroll and accounts payable; prepare a weekly estimate of cash needs and provide to the Chief Financial Officer.
* Oversee year-end issuance of 1099's to vendors.
* File accounts payable records accurately and timely, daily.
* Understand the agency capitalization policy and process fixed asset additions accordingly. Maintain paper and electronic fixed asset files (permanent).
* Conduct the annual fixed asset inventory, recommend disposals as appropriate.
* Participate in month-end close procedures by posting all prior month invoices promptly, utilizing estimates as authorized.
* Participate in month-end close procedures by closing grants, prepare invoices and JE's to recognize revenue and update temporarily restricted and/or deferred revenue schedules.
* Assist with annual audit and all other financial audits by responding promptly to requested items.
* Provide excellent customer service by responding promptly to requests for additional information.
* Uphold Western Sierra Medical Clinic's Policies and Procedures, infection control standards, applicable state, federal and local laws.
* Quality Improvement Duties:
a. Participates in quality improvement activities;
b. Participates as assigned in interdepartmental quality improvement team efforts; and
c. Contributes to overall Community Health Center efforts in quality improvement towards higher-quality, more cost-effective health care for patients and improved quality of work-life for staff members.
* Other duties as assigned.
Ability to problem solve and use good judgment on a case by case basis. Must demonstrate awareness of legal issues in all aspects of patient care and manage situations to reduce risk to the organization. Must have the ability to anticipate and organize workflow, prioritize and follow through on responsibilities.
HUMAN RELATIONS SKILLS:
Able to effectively communicate with, and promote cooperation between, multiple parties including:; vendors, employees and contracted staff.
IMPACT OF ERROR:
Must be thorough and accurate. Substandard performance could impact the practice, patients' satisfaction and the organization's reputation.
Interacts effectively with other departments to accomplish departmental functions. Represents the organization in a professional manner when dealing with patients and the public. Assertively and professionally works to resolve difficult interactions with physicians, co-workers, visitors, or personnel from other departments; uses chain of command to promptly address departmental operational concerns and unresolved issue with others. Addresses cultural, religious and other special needs of patients, families and staff.
KNOWLEDGE, SKILLS AND ABILITIES:
Able to effectively relay information to employees and the public. Aware of location of emergency equipment and able to participate in a code by providing basic life support (or advanced life support if certified) within scope of practice. Aware of and practices infection control techniques in accordance with OSHA standards. Uses universal precautions. Utilizes good safety precautions and is able to implement fire evacuation plan.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
* Observes established policies and procedures, including: confidentiality, safety, infection control and other environmental regulations.
* Work collaboratively with others towards improving organizational performance and support goals and objectives of the organization.
* Meets organizational standard for attendance, punctuality and use of break times.
* Maintains and enhance competency through in-service trainings, staff meetings and educational programs.
* Observes dress code per organizational and departmental standards.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Appropriate use and knowledge of equipment and supplies. Use of computer system to access information.
SYSTEMS AND OTHER DATA:
Maintains confidentiality of all patient related data according to HIPAA regulations. Ensures confidentiality in handling and transporting patient documents.
TYPICAL PHYSICAL DEMANDS:
Work may require sitting, standing or walking for long periods of time; also stooping, kneeling, bending, crouching, climbing stairs, balancing, stretching for files and supplies, talking, hearing and lifting files or paper weighing up to 50 pounds. This position also requires manual dexterity sufficient to operate a keyboard, mouse, and telephone, the ability to distinguish words and letters in their proper order, operate a calculator, telephone, copier, fax and such other office equipment as necessary. It is necessary to view and type on computer screens for long periods and to work in a fast-paced environment.
TYPICAL PROBLEM SOLVING:
Identify the barrier or problem, resources needed to solve and communicate with supervisor.
TYPICAL WORKING CONDITIONS:
Work is performed in an office environment. Involves contact with staff and work may be repetitious at times. Work may involve frequent contact with patients. Interaction with others can be constant and interruptive. Contact may involve dealing with people with illnesses, both acute and chronic.
This job description is not designed to cover or contain a comprehensive listing of all duties, abilities or responsibilities that may be required. Essential duties, responsibilities, and abilities may change at any time with or without notice.