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Sr Legal Receptionist & Switchboard

Terrelonge Staffing Solutions Inc.
Denver, CO
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Summary

Must be fully vaccinated.

Seeking candidates for o Basic Office Receptionist duties to include, light answering and routing calls, scheduling conference room meetings, ordering office supplies, working with clients on copy jobs and other assorted projects, light mail sorting and distributing, maintaining breakroom supplies(beverages, condiments, etc).

Someone experienced in working law firm and knowing the tight deadlines they experience. Job is more working with clients on projects (creating binders, files, sending out shipments) and less receptionist.

Mail itself is currently. Ability to take on various tasks when needed.

There will only walking within the office.

Report to 1551 Wewatta St, Suite 500 Denver, CO 80202 and parking is provide via pass.

There may be additional form to sign for end customer but that info can be provided to chosen candidates vendor

Office Receptionist duties to include, light answering and routing of calls, scheduling conference room meetings, ordering office supplies, small copy jobs, mail sorting and distributing, maintaining break room supplies (beverages, condiments, etc).

Ability to stand on feet for an extended period of time and ability to lift 50 lbs unassisted.

Regarding lifting expectations, we are referring to the possibilities of having to open a case of copier paper, transporting a case of sodas to a break room, etc….

The role doesn’t call for heavy lifting as a routine part of the job. Only office walking.

Parking is provided via parking pass. Following CDC Guidelines and Ricoh Vaccination Policies.

Ricoh is requiring all customer facing positions to be fully vaccinated.

ONLY FULLY VACCINATED CANDIDATES FOR THIS POSITION. This position is more project based to help with law admins than reception.

***Shift timings***

8:00 am to 5:00 pm (Mon to Fri)

Job Type: Temp to perm

Roles & Responsibilities

HR JOB DESCRIPTION:

Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment.

Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.

Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.

Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times.

Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.

Engages in company and community service events or firm initiatives, philanthropies.

Performs light clerical/admin asst duties: o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.

Prepares documents, maintains files and calendars, schedules appointments and meetings as required. o Prepares legal documents and correspondence from draft or dictated text as required.

Manages calendars and assists in meeting deadlines as required.

Provides light housekeeping duties, maintaining an organized work space.

Provides “value added” services as approved by Site Manager/Supervisor. -

Minimum Qualifications

Builds professional relationships with clients as well as employees within the firm.

Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.

Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.

Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm.

Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions.

Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.

Maintain professional appearance and cleanliness of firm lobby.

Orders supplies when necessary, organize supply room, supply closets etc.

Performs light hospitality when necessary, coffee, water, order food, drinks. - Performs other duties as assigned.

Required Skillsgreeting/assistingreceptionistWork Authorization

  • US Citizen
  • Green Card

Benefits

  • Eye Care
  • Dental
  • Medical
  • Healthcare
  • Dental

Terrelonge Staffing Solutions Inc.

Address

Denver, CO
USA

Industry

Business

View all jobs at Terrelonge Staffing Solutions Inc.